Volunteer Secretary

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Secretary

Purpose: To perform administrative tasks for JSTF, specifically recording meeting notes and publishing meeting minutes.

Job Summary: The Secretary is the key to organization in the Chapter and requires the ability to multitask, interact and communicate well with others, and utilize digital resources to maintain records.

Duties and Responsibilities:

• Assists in responding to email requests and communications from the JSTF website
• Assists in sending reminders about meetings, events, and other activities
• Prints, copies, and verifies documents as needed
• Writes and records meeting notes, attendance, and ensures all Board Members and Directors receive meeting minutes according to JSTF Bylaws
• Reads previous meeting minutes to attending members for vote approval at the start of each meeting
• Performs other related duties as assigned by the Executive Director

Requirements: The candidate must attend three consecutive board meetings or events, in any combination, and be voted in as a general Board Member prior to nomination to this role.

Skills and Qualifications: The Secretary should have exceptional administrative skills, including:

• Excellent written and verbal communication
• Professionalism, confidentiality, and organization
• Computer literacy is a plus
• Proficiency with Microsoft Office, Google Suites, or other related digital tools
• Ability to multitask
• Excellent time management skills
• Ability to prioritize work or projects as needs
• Commitment to diversity, equity, and inclusion

Preferred qualifications include:

• Bachelor’s Degree or higher
• Administration or secretary experience
• Ability to work in a high stress environment

**Please note: While qualifications are preferred, they are not required. We will contact potential candidates on a rolling basis**