Children First Office Assistant Intern

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Children First Intern Office Assistant Job Description

(Revised 7.22)

A Children First Intern Office Assistant will have the unique opportunity to get a deep insight on how to effectively manage and support a nonprofit organization. Where they will have the opportunity to better understand for non-profit best practices, human resources, program management, board functioning, products, volunteer management, fundraising, and etc. This position involves assisting the Executive Director and Operations Director with:

• Research
• Taking notes
• Organizing Materials for clients, volunteers and board members (binder creation)
• Editing letters, documents
• Updating and creating spreadsheets
• File creation and management on Microsoft Teams and Google
• Maintain supply room, notify Teams if materials are needed
• Assist the onboarding process of new volunteers and staff
• Answering and returning phone calls, distributing messages and diverting non-essential calls away from the Executive Director
• Sitting at the front desk Greeting and helping guests as they enter, reminding them of our COVID policy and notifying staff of their arrival
• Helping with mail distribution
• Assembly, removal or destruction of items (etc. Desk, chair) Create forms and graphics
• Take recycling material to CHARM
• Diaper pick up and organization
• Cleaning and sanitizing work areas
• Light housekeeping including weep the floors, blow the leaves off the porch, monitor trash and Taking out garbage and recycling when full maintain a tidy work environment through-out share spaces in the office.
• Accepting packages and sending message to recipients
• Checking email and Teams for any tasks
• Bringing in mail and put in ED folder
• Helping others on tasks where needed
• Stocking paper towels, toilet paper, soap, diapers, wipes, candy jars, drinks, and paper in printer when needed
• Water plants once a week
• Possible van trips for maintenance, gas, cleaning with occasional delivery and pick up to the storage unit
• And other tasks as they arise

Office Assistants must be/use/have:

• Well organized, flexible, and creative
• Clear and direct communication and have a good understanding of their availability
• Able to engage well with others and brings enthusiastic energy to the team
• Friendly and personable demeanor
• Initiative and follow through.
• Good writing skills
• Able to manage and complete multiple tasks in a timely manner and understand how to prioritize those tasks efficiently to meet deadlines
• Able to ask for help if they need further clarity about a task
• Dedicated to the mission of Children First and constantly strive to think of thoughtful new ways to strengthen the organization
  

Work will be done in person with weekly check-ins, once established.

Much of the tasks and projects will be behind the scenes work that is necessary for the organization to run smoothly. Individuals who have a passion for social work, nonprofit management, a positive attitude, and have a strong desire to help the Children First vision become a reality, will thrive in this position.

Managing a nonprofit is a group effort in which interns play a key part. Our Children First interns work as a team to manage tasks.

Internship hours may vary. Typical hours are from 15-25 hrs of a week, between M-F 9-5pm

Interns will need:

• Driver’s license and insurance
• A working knowledge of Microsoft Teams, The Google Suite and Canva, and/or a willingness to learn these platforms.
• Willingness to be the only person in the office at times