Beloveds Foundation: Volunteer Coordinator I & II

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VOLUNTEERJOB DESCRIPTION

EMPLOYER INFORMATION

Name : Beloveds Animal Rescue Relief Foundation, aka. Beloveds Foundation

Address : Seattle, WA 98136

Phone : 564-232-6250

E-Mail : info@beloveds.foundation

EMPLOYMENT ELIGIBILITY

Job Title : Volunteer Coordinator

Reports to : Executive Director

Job Location : Remote

Start Date : ASAP

Job Type : ☐ Full-time☒ Part-time ☐ Independent Contractor ☐ Intern

# of Hours : ~ 2-3 Hours per week , minimum one year commitment

JOB DESCRIPTION

Beloveds Foundation is recruiting two Volunteer Coordinators to assist us with managing the administrative tasks around our volunteer support. This role will also include some light recruiting, screening and general management. They will work closely with our existing Executive Director and Event Coordinator to develop strategies to manage our ongoing support needs. This is a volunteer position that can be modified to fit the volunteer’s schedule. The role will require some administrative work to start, to help design a process that is sustainable in managing volunteer engagement

RESPONSIBILITIES AND DUTIES

• Complete duties as assigned;

• Report issues to the Executive Director, preferably with options on resolutions and a clear understanding of the concerns and their respective impact
• Provide volunteer recruiting assistance for new and ongoing roles

• Work with the Event Coordinator to clarify volunteer needs and engage the appropriate volunteer for each of the engagements.
• Work directly with volunteers to schedule support for ongoing activities and events
• Manage volunteer communications, contact information and job descriptions

QUALIFICATIONS / REQUIREMENTS

• Good communication skills;

• Dependable;

• Good work ethic;

• Organized;

• Personable and professional;
• This role does not require personnel management professional experience, just a willingness to learn

• Works well with others.
• Problem solving abilities

OVERVIEW & ADDITIONAL NOTES

Beloveds Foundation needs assistance with managing the volunteers for our organization. We have largely three types of volunteers.

• Event Support - occasional support for our fundraising, donation drive and other events
• Distribution - pick up and drop off donations, which usually includes a larger vehicle and ability to lift up to 30lbs
• Donation Sorting/Collection - collecting donations from the community and working with a Distribution volunteer to collect the items or a sorting specialist that will take the donated items and organize them for our inventory system

These roles will be working closely with the Executive Director and Event Coordinator to ensure we have appropriate presence at events, with volunteers who want to engage with our sponsors/attendees. Our events can be varying from informational/promotional, to adoption events for local rescues or fundraising events so making sure we have the appropriate volunteers to help fulfill the needs is important. This will also require strong organizational skills and some people skills to help encourage volunteers to keep up their communication with Beloveds regarding their restrictions, availability and preferences.