Events Manager

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Position Overview

We are searching for an enthusiastic Event Manager with a "can-do" attitude to assist our organization in hosting events that enhance our organization's image, raise funds for operational costs and campaigns, and connect with our members, legislators, and the community .

Duties and Responsibilities

• Ability to plan events that are completely vegan and meet HAP’s sustainability goals (no single-use plastic, compost, etc.)
• Identify requirements and expectations for each event.
• Liaise with vendors, exhibitors, and supervisors during the event planning process to ensure everything is in order.
• Find and manage volunteers during planning stages and day-of.
• Keep up-to-date records in appropriate spreadsheets and shared folders to enable ease of access for other HAP leadership.
• Manage all event set-up, tear down and follow-up processes.
• Maintain event budgets.
• Research and book venues, entertainers, photographers, and schedule speakers.
• Conduct final inspections on the day of the event to ensure everything adheres to the proper standards.
• Assess an event’s overall success and submit findings.
• Respond to HAP leadership emails and calls within 48 hours
• Be prepared and on-time for meetings and events
• Share and support HAP’s mission and core values; adhere to HAP’s policies
• Other duties as needed

Time Commitment Required

2-4 hours per week except in event weeks. Manager will be expected to attend set-up and clean-up and stay to volunteer for the duration of the event with other HAP staff and volunteers.

• Bimonthly one-hour, virtual events team meetings
• Monthly one-hour, virtual leadership meetings

Location

• Since the pandemic, most HAP meetings take place via Zoom. However, occasional in person meetings may be required

• Skills and Qualifications

  • Self-motivated
  • Event planning experience
  • Ability to present yourself in a friendly, professional, and non-partisan manner
  • Ability to work independently, follow instructions, and meet deadlines
  • Working knowledge of Google Drive, Trello , or a willingness to learn
  
  

  Training Requirements

  Training on HAP’s values, policies and core values, including orientation on campaign missions and status.

  
  

  Dress Code

  • Professional dress required for professional meetings (if any). If attending an informal event on behalf of HAP, we ask the volunteer to purchase a HAP T-shirt for $7.
  
  

  Benefits to the Volunteer

  • Know you are key to making a difference in the betterment of animals by educating the community on important animal-related issues
  • Take your passion for animal protection and put it into action
  • Be a valued HAP team member
  • Build your volunteer resume and develop research and communication skills
  • Networking with the greater animal protection, legislative, and event planning communities of Pittsburgh, Allegheny County, and Pennsylvania.
  
  

  Supervisor

  Shannon Dickerson, Director of Operations

  Natalie Ahwesh, Executive Director

  
  

  What Volunteers Can Expect From HAP

  • Support of HAP leadership and members
  • Respect and appreciation for your contribution and input