HR Associate: HRSS Administrator

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• This is an unpaid volunteer opportunity.
• Associates are expected to put in a minimum of 5 hours per week and be responsive to emails within 24 hours.
• STW(tm) welcomes volunteers who are seeking skill-based volunteering opportunity. STW(tm) shall provide "letter of recommendation" professionals who demonstrate outstanding contribution for professional references.

The HR Admin provides administrative support to the HR Group by way of processing new volunteers, keeping documentation updated, checking and enhancing checklists/spreadsheets, maintaining volunteer personnel files, and communicating and dealing with volunteer queries in a timely manner. The HR admin also works on a few special projects for the HR team at STW(tm). They report to the Director of HR for now.

• Work closely with the Project Leader of HR Shared Services to support hiring needs.

• Complete the steps in the New Hire Checklist.

• Update Create an email address for new volunteers, and grant access to the STW(tm) Cyber Office and STW(tm) Calendar.

• Send welcome emails for new volunteers, and ensure the candidate completes all the steps from the welcome letter.

• File Volunteer Documents.

• Update Personnel Contact List.

• Complete the steps in the Separation Checklist.

• Deactivate the email address.

• Move Contact to Inactive Volunteers Personnel Contact List.

• Ensure consistent documentation with HR Group (emails/ads/job description).

• Provides communication on behalf of the HR Group to STW(tm) volunteers regarding holidays, office closures, and any other announcements related to HR operations.

• Prepare the STW(tm) National Holiday Calendar on a yearly basis (usually in December)

• Reset passwords for current volunteers as required.

• Maintain personnel files of all volunteers (complete volunteer lifecycle) (Checking the file when they join, through Google form and preparing a monthly report for the Recruitment team to ensure corrective actions).

• Perform twice-a-year audits of timesheets and Personnel Files of volunteers across groups. (google form and preparing a report for actions).

• Automate processes (especially checklists) and try to reduce HR paperwork.

• Assist in updating and maintaining a project plan.

• Attend bi-weekly human resources meeting and monthly talent management team meeting

• Demonstrated ability to handle multiple projects and details simultaneously.

• Associate's degree completed and/or minimum 1-year full-time paid/non-profit work experience required.

• Attention to detail.

• Self-disciplined, completing assigned tasks on deadlines.

• Good in MS Excel, Word, and Google Docs.

• Requires self-direction, tact, diplomacy, and a clear, courteous, and professional manner. When dealing with the public.

• Must demonstrate effective oral communication skills.

• Ability to work cooperatively with staff inside and outside of the department.

• Knowledge of US Labor laws and compliance like HIPAA, OSHA, and DPA preferred.

HOW TO APPLY:
If interested, please submit your resume to newvolunteers@savethewater.org. We would love to hear from you!