Event Manager

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*Must be an NJ resident* Based on feedback, we've found that volunteers find it most rewarding when their work impacts the local community and they are also about build their network locally.
Check the map of all AMA chapters to find the one local to you- https://www.ama.org/ama-member-benefits/

Interested in spotlighting your talents to New Jersey's top marketing professionals? Are you looking to grow professionally and personally? Do you enjoy being part of a team that is talented, fun, and collaborative?

Are you a connector who truly loves networking? Detail oriented with some experience managing live events. If you answered "yes" to these questions, read on ... the Programming & Events Committee has the spot for you.

The Programming & Event Committee is responsible for setting the content agenda, and sourcing speakers, for AMA NJ member/audience-facing virtual events (through June 2021 at least) and live events in the future.

Join the American Marketing Association NJ as a volunteer on our Programming & Events Committee as an Event Manager.

This position reports to the VP, Programming & Events, or AVP if a VP is not present.

General Responsibilities

• Collaborates and brainstorms with P&E VP, P&E team, President & others on topics and speakers for the July-June AMA fiscal year
• Partners with the VP/AVP on sourcing and recruiting speakers
• Manages, or assists with, logistics for specific events
• Maintains Airtable project management spreadsheet with status and materials
• Creates and Publishes Eventbrite Invitations, including creating the Eventbrite Main Image Art (existing Canva skill is desirable but not required)

Responsibilities: Zoom Events

• Manage Zoom Controls
• Run Tech
• Let attendees into the meeting
• Record Event and download to Google Drive location
• Manage breakout room assignments (and shuffles for additional breakout rounds as necessary)
• Launch Experience Poll (at Q&A cue, for a full 10-15 minutes, or when a majority of respondents have responded)
• Make announcements in chat about upcoming events,
• Address any participant questions, or tech difficulties, in chat
• Assure AMA Event Lead/Host has seen and posed Q&A (and anything that surfaces in Chat) to speaker
• Facilitate, as needed, Break Out Room Chats e.g., Thursday Morning Coffee and Marketing Monday Happy Hour
• Update/make suggested changes to "Housekeeping Slides" ahead of event

Responsibilities: Live Events, which are on hold through June 2021, at which time this may be revised

• Assist with event set-up on day of events which includes setting up registration tables, banners, name tags, and possible moving of furniture
• Greets attendees, assists them with signing in and provides necessary event materials and information
• Networks with attendees to help them feel welcome
• Helps with breaking down event including removing all AMA NJ materials from the event location

Time commitment and reporting requirements

• Serves approximately 8-10 hours per month, depending on the time of year
• Attends a minimum of 4 chapter events and programs (free or discounted price) per year
• Attends weekly or biweekly committee calls/meetings via Zoom

Experience/Skill requirements:

• Experience managing Zoom Meeting and Webinar Controls for Events ranging in size from 12 to 500 attendees preferred
• Live Event/Meeting Planning experience preferred, e.g., venue, catering, A/V, photography, but not required at this time
• Networking. Ability to call upon, or expand, network to source speakers (and other resources such as facilities and catering, as necessary, when we return to live events)
• In addition to confidence with Microsoft Office and Gmail, experience with our most commonly used tools --Slack, Google Drive, Airtable, Canva, i-Stock, and Eventbrite -- is desirable, but not required
• Strong interpersonal and written communication skills
• Strong organizational skills
• Ability to follow-up and adhere to deadlines
• Strong attention to detail
• Resilience and adaptability
• Ability to work cross-functionally, coordinating across a dynamic organization with multiple board members and committees, most frequently our Communication committee.
• Experience with social and content creation