Full Time Virtual Assistant

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We’re a small non profit organization, which means there’s lots of room for
growth and learning opportunities. We’re committed to creating an inclusive
culture where all employees feel welcomed and valued.

This is a great opportunity to assist a non profit industry association for newborn
care specialists with diverse projects and provide executive level administrative
support.

Responsibilities include but are not limited to:

• General NCSA email monitoring and responding or forwarding questions/issues
• to appropriate committee heads or board members when needed
• contact@newborncarespecialist.org
• contact@NCSA.international
• Monitoring NCSA Facebook direct messages and responding or forwarding
• questions/issues to appropriate committee heads or board members when
• needed.
• Monitoring NCSA Instagram direct messages and responding or forwarding
• questions/issues to appropriate committee heads or board members when
• needed.
• Monitoring NCSA LinkedIn page and messages and responding or forwarding
• questions/issues to appropriate committee heads or board members when
• needed.
• Monitoring and accepting new members into NCSA Members Facebook Group.
• Managing verification of hours for certification and updating Certification
• Spreadsheet.
• Social Media management - gathering resources for posts, scheduling social
• media posts and monitoring responses.
• Basic updates to our website (such as spelling/grammar errors).

The NCSA is looking for a highly organized and detail-oriented Virtual Assistant
to keep our day to day administrative side of the NCSA running smoothly and
efficiently.

You should be able to perform the following duties:

* Familiarity with latest workplace technologies, including VoIP, online
calendars and desktop sharing
* Working knowledge of spreadsheet and word-processing program
* Excellent multitasking, time management and organizational skills
* Ability to work with minimum supervision
* Proven experience as an executive assistant or other relevant
administrative support experience.
* In-depth understanding of entire MS Office suite.
* Ability to organize a daily workload by priorities.
* Must be able to meet deadlines in a fast-paced quickly changing
environment.
* A proactive approach to problem-solving with strong decision-making
skills.
* Professional level verbal and written communications skills.
* Schedule appointments and maintain calendars
* Schedule and coordinate staff and other meetings
* Collate and distribute mail
* Prepare communications, such as memos, emails, invoices, reports and
other correspondence
* Write and edit documents from letters to reports and instructional
documents
* Create and maintain filing systems, both electronic and physical
* Manage accounts and perform bookkeeping