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Referral Intake Coordinator

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Recruiting Organization: Poppy Life Care Foundation

Our Mission:

Poppy Life Care is a United States non-profit 501(c)(3) organization that is determined to educate and empower children and their parents living with children’s health issues related to spectrum disorders, development disorders, ADHD, anxiety and depression. Our goal is to facilitate awareness and education while building innovative care programs, which we hope to accomplish alongside our local communities, its businesses and people. We believe in helping each other as part of an ecosystem of local business, healthcare groups, academic institutions and professionals alike.

"Empowering the Next Generation"

Our Why:

Not only are we passionate about what we do, but WHY we do it, which is to help children and their families that are living with spectrum disorders, ADHD, anxiety, depression and more. We want to do our part in changing their quality of life for the better.

We believe that we can make a real impact on children's health by implementing unique care programs that include an interdisciplinary approach to education, treatment and therapies. We also believe that care, education, and support for children and their families should be easily accessible.

We are very passionate about what we are doing and looking for people that want to help make a positive impact in our communities!

More About the Company:

At Poppy Life Care we care about people and strive to create environments that empower people and ideas.

We are paving the way to education and care programs and looking for candidates that want to join us in making a difference! Candidates should excel in fast paced environments, express a willingness to learn, be passionate about what they do and ideally have a strong background in education, business, non profits, or startups. We are rapidly growing and have unique opportunities available.

Check us out at!

This is an excellent opportunity for working professionals and recent graduates who have completed their degree and are seeking to gain real world experience, or for anyone looking to make a difference in children’s lives.

Through our virtual platform, we want our coaches and therapists to meet one-on-one with clients using video chat and messaging. Coaches and therapists also provide clients with evidence-based clinical programs and self-management tools.

We are currently looking for therapists (part-time or full-time) who are excited to help our clients better manage their anxiety and depression, use evidence-based approaches, maintain a strong focus on outcomes, and learn from a community of like-minded professionals.

Duties and Responsibilities include, but are not limited to:

  • Answer the phone call within the first 3 rings.
  • Check referral portals and accept referrals. Communicate and discuss with the operations manager if needed.
  • Constantly check and keep faxes updated.
  • Print, collect, organize, and manage all accepted referrals, the process for information verification, eligibility check, and data entry.
  • Keep the referral log up to date and make sure all accepted referrals are reported into the log.
  • Distribute charts and information in a timely manner for further processes.
  • Troubleshoot, prioritize, and present a polished, positive image to referral sources.
  • Call newly accepted patients, introduce the company, and verify their information in the referral.
  • Maintain a professional, positive, and motivated working environment.
  • Implement given tools and materials on daily basis.
  • Submit daily written or verbal reports to the Operations Manager about accepted referrals, ongoing patients.
  • Maintain good communication and professional relationships with the staffing department.

Educational Requirements & Skills & Qualifications:

  • High school diploma or GED.
  • A minimum of two years' experience in patient intake or medical office administration.
  • Strong affinity for customer service.
  • Working knowledge of office management and filing systems.
  • Excellent organizational and time-management skills.
  • Great communication and interpersonal skills.
  • Proficient computer literacy.
  • Ability to work in a fast-paced environment.

Time Commitment Minimum:

Flexible, 10 - 20 hours per week with a 6 month commitment. Hours may be scheduled during normal business hours (Monday - Friday between 8 a.m. - 5 p.m.). Occasional on-site weekend event support may be required. Applicants able to schedule the maximum hours/duration listed typically to gain a more in-depth experience.

Benefits Available to Volunteer:

Although this is an unpaid volunteering opportunity that does not lead to employment or includes employee benefits, this opportunity offers:

  • Learn about startup environments and how to get an operational strategy ramped up ∙ Provide significant administrative contributions toward the development of operational activities
  • Experience growing a startup and learning how to scale operations.
  • Build your resume and professional portfolio with unique startup experience and operational strategies
  • PLUS have fun learning - there is so much opportunity!


complete the application process:

Stipend ProvidedFalse

Training ProvidedFalse

Housing AvailableFalse

Language/Cultral Support AvailableFalse

Wheelchair AccessibleFalse

Fee RequiredFalse

Fee Amount: None

This opportunity is recurring

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389 5th Ave, 9th Floor, New York, NY 11109, US

Mission Statement

To bridge the gap between intention and action in order to bring about social impact.


Idealist is a leading online global resource for finding jobs in the nonprofit sector, as well as volunteer opportunities and graduate school programs for social impact.


Children & Youth
Crisis Support
Health & Medicine
Children & Youth, Crisis Support, Health & Medicine


We'll work with your schedule.


307 Placentia AvenueNewport Beach, CA 92663







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