Administrative Assistance (Bilingual English-Spanish) '22

Save to Favorites

Administrative Assistant



Description Title: Administrative Assistant

Status: Part-Time Volunteer - possible employment.

Start Date: ASAP Reports to: President



An Administrative Assistant is responsible for managing office communications and facilitating key tasks and procedures. Their duties include maintaining a master schedule of all meetings and commitments, placing orders for office supplies when needed and directing both incoming and outgoing calls, emails, faxes and letters.

Answering phone calls, transferring callers as appropriate

Greeting customers and visitors to the office, ensuring guests are comfortable and are connected with the right office personnel

Managing schedules for conference and community spaces

Monitoring and ordering inventory for office and break room supplies

Managing incoming and outgoing correspondence, including emails, faxes, mail and packages

Filing and organizing records, invoices and other important documentation

Submitting work orders and scheduling repairs for general office space and equipment

Ordering repairs for office equipment and maintenance, connecting with and escorting vendors

Administrative assistant skills:

Written communication.

Verbal communication.

Organization.

Time management.

Attention to detail.

Problem-solving.

Technology.

Independence.