Board Secretary

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Mission statement:

The Baby Pantry is to support the raising of healthy and happy children to build a strong community in the years to come.

Core Competencies:

The nonprofit secretary must have excellent communication skills, both verbal and written, and the ability to interact with board officials, directors and the organization's membership, all of whom come from multiple business or cultural backgrounds.

Board Meetings and Minutes :

The secretary's duties include managing all the organization's internal communications and preparing or keeping track of board meeting dates, meeting agendas and minutes from the meeting. The not-for-profit secretary might attend all board meetings to keep a detailed record of the board's actions. The board's actions during the meeting are later typed up and sent to the organization's entire membership as a recap of the events and the votes or decisions that transpired during the meeting.

Key Role :

The nonprofit secretary operates as the custodian of the corporation's records. This duty involves ensuring the organizational records are maintained according to law and are available upon request by authorized board members. This includes updating the organization's bylaws and maintaining its articles of incorporation along with keeping accurate and up-to-date records of its membership, board minutes, financial reports and other important documents.