Acts Manager

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JOB SUMMARY

The Acts Manager is responsible for overseeing the coordination of funding requests from supporters and staff. Reporting to the Strategic Director, the Acts Manager will ensure that Acts Proposal Officers follow appropriate procedures when approving or declining applications and that all requests are processed in a timely and organized fashion. This role involves preparing and managing reports to give a real-time overview of the Acts department.

RESPONSIBILITIES

• Lead and actively participate in the management of Act Proposals from beginning to end, including the system itself on Podio, queries from supporters and potential applicants, the applications themselves, the approval of acts, allocation of funds or promotional materials, and the completion of acts along with receipts and reimbursement of funds or promotional materials
• Manage the personnel in the Acts Department
• Develop and organize the department and the activities of the department
• Review reports within Podio that track and monitor Acts on a regular basis
• Ensure that relevant staff are aware of proposed or ongoing acts
• Ensure that proper documentation is kept, and appropriate approvals are given on a timely basis
• Ensure that the organization’s procedures, particularly for financial applications, are followed
• Communicate with relevant Departments to ensure information is shared with supporters in a timely fashion
• Keep the Executive Team informed of significant problems that jeopardize the well-being of the organization, escalating to senior staff where necessary
• Attend regular staff, departmental, and leadership meetings
• Complete monthly reports and budgets, as well as relevant sections of the newsletter templates
• Any other projects or duties as requested by the Strategic Director

DESIRED QUALIFICATIONS AND SKILLS

• Excellent computer skills
• Strong communication and interpersonal skills, both inside and outside the organization
• Well-organized and deadline-oriented
• Tactful, creative, and enthusiastic, with the ability to lead others with positivity and encouragement
• Willing to work independently and as part of a team
• Flexibility concerning work schedule to accommodate evening and weekend meetings and events
• At least 3 years of experience working with budgets or in project management, preferably in non-profits