Volunteer Nonprofit Bookkeeper

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VOLUNTEER BOOKKEEPER JOB DESCRIPTION

Summary of Job Description: Under the direction of the Executive Director, this position is responsible for performing a variety of bookkeeping and accounting duties including processing payroll bi-weekly, financial record keeping and transactions. Current transactions include accounts payable, receivable, journal entries, and general ledger. Maintains an average of 150 program participants and performs billing of weekly and monthly program fees. The desired individual will have advanced experience with working in the nonprofit setting. (Aprox. 4 hrs/wk)

Qualifications and job requirements:

1. Advanced proficiency in QuickBooks
2. Additional proficiency in Windows, Microsoft Office and Excel
3. Strong mathematical skills
4. Must have excellent interpersonal skills, communicate clearly and maintain confidentiality
5. Property Management a +

Duties & Responsibilities:

1. Processes payroll; prepares and records paychecks; processes state and federal payroll tax deposits and prepares reports in a timely
2. Performs payment collection, applying payments to participant accounts, invoicing donors, running AR reports, allocating payments correctly.
3. Pays monthly bills, employee reimbursements, vendor payments in an accurate and timely manner; pays quarterly workers compensation.
4. Prepares 1099s, vendor management, and W9 maintenance
5. Ensures that all expenditures are appropriately categorized to accommodate year end reports
6. Reconciles bank accounts and provides reports to the Executive Director
7. Alerts the Executive Director to past-due accounts and potential account issues in a timely
8. Provides recommendations for fund accounting and cyclical expenses
9. Proactively maintains organized filing system for all financial transactions and records
10. Assists in the development and implementation of systems and procedures as
11. Works using generally accepted accounting principles (GAAP)