Event Committee Member & Chair

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Purpose:

In support of the Mission and Vision of HealthStart Foundation, the Events Committee helps ensure that HealthStart has the fiscal resources for sustainable operations. The primary responsibility of the Events Committee Chair is steering the Events Committee to ensure that HealthStart meets goals related to our fall fundraising event. This person will work most closely with the Executive Director, Board Members, and our engaged volunteers.

EVENTS CHAIR RESPONSIBILITIES

• Serve as liaison between committee and development staff.
• Develop event work plan and schedule for the committee to stay on task
• Communicate regularly with staff and event volunteers and monitor planning to ensure completion of tasks
• Hold committee members accountable for their tasks and the overall goals of the event.
• Stay informed and provide input on event progress by meeting with the Executive Director before each Board meeting.
• Oversee and direct execution of all events
• Assist in recruiting volunteers to support developing and executing the event. The committee members shall ideally be composed of, but not limited to, folks with event planning or fund development experience & community experience.
• Create mtg agenda with the Executive Director and send it one week before the meeting.
• Work with HSF Development staff to manage and adhere to the approved budget.
• Ensure that communication between committee members is active, productive, and positive.

COMMITTEE RESPONSIBILITIES:

• To support the Board of directors' fundraising efforts and the organization.
• Build a culture of philanthropy by bringing enthusiasm, energy, and accountability around planning and executing the fall event. Develop a mechanism to evaluate events
• Assist with post-event funder, attendee, & volunteer stewardship
• Actively solicit contacts that would help contribute to the event’s success.
• Support the execution of fundraising events assist with recruiting event volunteers
• Promote the event on social media and on personal and professional networks.
• Work with the staff to identify potential sponsors for events

MEETINGS:

1. The Committee shall meet monthly. The Committee will determine the meetings' time, place, and format.
2. The Chair (or their designee) shall provide email notification of the time, place, agenda, and meetings scheduled.

QUALIFICATIONS/SKILLS:

The Events Committee Chair will possess the following:

• Minimum of 2 years experience in special events or event planning work
• Demonstrated history of event coordination success
• Ability and self-motivation to create a plan and then execute against it
• A passion for HealthStart’s mission