General Board Assistant/Board Secretary Pro Tem

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We currently are in need of a secretary for our board of directors. This is a temporary position that may lead to a more permanent role if desired.

The Secretary of the Board is responsible for communications internally and
from the Board to the community.
Specific duties include:
● Take minutes from each Board meeting, Executive Committee meeting,
and Executive session, record attendance, motions, and decisions.
● Count and note votes upon voting action.
● Provide minutes, reports, and other documents to Board members
ahead of each Board meeting and other meetings.
● Assures that proper documents are provided to each Board member
and as appropriate to volunteers. (Annual documents, Fundraising
Guides, Social Media Materials, and More.)
● Communication in general. Provide communication between the
board and volunteers by giving proper notice of any meetings and
timely distribution of materials such as agendas and meeting minutes.
● The secretary must be knowledgeable of the organization’s records and
related materials and provide advice and resources to the board on
relevant topics at issue, such as particular governance matters being
addressed at a meeting or a new amendment to state corporate law, for
example. This will come in time and is not expected immediately.
● The secretary should aim to be helpful to the board as they discharge
their fiduciary duties.
● Calendaring for the board and volunteers for events and agendas that
need to be shared. Develop and distribute a board calendar before the
start of each year.
● Documents and filing. Maintain a board binder containing the
governing documents, key governance policies, minutes of board
meetings, and written consents.
Skills required:
● Strong listening, communication, and interpersonal skills
● Must be familiar with the nonprofit’s mission, history, and goals
● Familiar nonprofit’s bylaws
● Ability to work with a variety of people
● Must lead by example in areas of fundraising and advocacy
● Time to devote to successfully fulfilling the Secretary role
● Self Starter with the ability to work independently and remotely