Board Secretary

Save to Favorites

Essential Duties and Functions:

• Serves as Board Director and member of the Executive Committee.
• Assures that an agenda has been prepared by the board president and/or CEO and that the agenda is distributed in advance of the meeting.
• Oversees the distribution of background information for agenda items to be discussed.
• Prepares the official minutes of the meeting and records motions, discussions, votes, and decisions.
• Prepares and provides the previous meeting’s written minutes to board members before the next meeting and records any changes or corrections.
• Assures that documents (bylaws, Form-990, roster of board members) are accessible to members.
• Schedules and notifies board members of upcoming meetings.
• Holds members accountable for their tasks.

Qualifications:

• A commitment to, and a clear understanding of the mission of the organization.
• Knowledge of the meeting procedures, decision-making rules, governance policies, and the bylaws of the organization.
• Strong verbal and written communication skills.
• Multi-tasking, organizational, and time management skills.
• Ability to handle confidential matters with the utmost integrity.
• Knowledge of Microsoft Office and Google Office Suite.