Board of Directors Secretary

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About Immigrant Guide

Since 2018 Immigrant Guide has been serving immigrant families, refugees, and asylum seekers in Washington State. The all-volunteer nonprofit organization is dedicated to building a stronger, independent, and more resilient community of immigrants and refugees through celebrating culture and heritage and providing access to resources. We use innovative technology-focused strategies intertwined with Social Work theories to work with our communities to bridge the gaps that contribute to the daily challenges of living in a new country. Our organization provides social service resources and community-building activities to support immigrants and their families.

Board of Directors

Immigrant Guide’s Board of Directors is the governing body, overseeing the vision, mission, and internal operations of the organization. Immigrant guide’s Board members are elected for two-year terms. Board members hold overall fiscal and managerial oversight responsibility for the organization. They are charged with the supervision and oversight of Immigrant Guide’s mission. They are responsible for making decisions, delegating work, and assuring decisions are carried out in the manner intended. Ultimately, board members serve as ambassadors for Immigrant Guide's mission, inside and outside of organizational commitments. Immigrant Guide is currently seeking a Volunteer Board Secretary (10 hrs a month) to provide service to the organization

Purpose: The Board Secretary is the custodian of the organization. They shall record the minutes of all meetings of the Board of Directors, maintain records of committee meetings, provide for the safekeeping of all official contracts and records of the organization and publish notices of scheduled meetings as required in the Bylaws.

Authority

The Secretary, as other board members, has no authority to direct staff or take independent action on matters outside of the duties outlined unless given such authority by the Board.

Time Commitment

Ten hours per month (board meetings, meetings with the Executive Director, committee meetings)

Term of Office

Two years with the possibility of renewal for a second term.

Roles and Responsibilities

• Serve as a leading ambassador of Immigrant Guide’s mission, programs, and services.
• Agree to a two-year board term with the option of renewal for three consecutive terms.
• Regularly attend and prepare for quarterly Board meetings and important related meetings.
• Commit to professional development (one or two trainings are recommended per year either through IG or other organizations).
• Volunteer for and willingly accept assignments and complete them thoroughly and on time.
• Make a serious commitment to participate actively in Board and other Immigrant Guide work.
• Prepare and approve necessary organizational policies.
• Commit to an annual philanthropic commitment as determined by the individual board member and fundraise/recruit members on behalf of the organization.
• Participate in annual self-evaluation of personal board service.
• Participate in the hiring and oversight process of the Executive Director.
• Be knowledgeable about Immigrant Guide’s mission, vision, programs, and events.
• Stay informed about Board matters, prepare themselves for meetings, and review and comment on issues of importance.
• Participate in the creation of a strategic plan and conduct an annual review of the strategic plan.
• Respond to requests for feedback or decisions between meetings in a timely manner.
• Understand financial statements or commit to learning about nonprofit financial oversight