Board of Directors Treasurer

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About Immigrant Guide

Since 2018 Immigrant Guide has been serving immigrant families, refugees, and asylum seekers in Washington State. The all-volunteer nonprofit organization is dedicated to building a stronger, independent, and more resilient community of immigrants and refugees through celebrating culture and heritage and providing access to resources. We use innovative technology-focused strategies intertwined with Social Work theories to work with our communities to bridge the gaps that contribute to the daily challenges of living in a new country. Our organization provides social service resources and community-building activities to support immigrants and their families.

Board of Directors

Immigrant Guide’s Board of Directors is the governing body, overseeing the vision, mission, and internal operations of the organization. Immigrant guide’s Board members are elected for two-year terms. Board members hold overall fiscal and managerial oversight responsibility for the organization. They are charged with the supervision and oversight of Immigrant Guide’s mission. They are responsible for making decisions, delegating work, and assuring decisions are carried out in the manner intended. Ultimately, board members serve as ambassadors for Immigrant Guide's mission, inside and outside of organizational commitments. Immigrant Guide is currently seeking a Volunteer Board Secretary (10 hrs a month) to provide service to the organization

Purpose: The Treasure is the key position on Immigrant Guide’s Board of Directors. The Treasurer is charged with overseeing the management and reporting of an organization’s finances. The board treasurer is an executive and voting member of the board of directors of the Immigrant Guide and is appointed in a manner consistent with the bylaws. The Treasurer is accountable to the Board for the fulfillment of the duties and responsibilities outlined below:

Authority

The treasurer, as other board members, has no authority to direct staff or take independent action on matters outside of the duties outlined unless given such authority by the Board.

Time Commitment

Ten hours per month (board meetings, meetings with the Executive Director, committee meetings)

Term of Office

Two years with the possibility of renewal for a second term.

Roles and Responsibilities

The treasurer will offer guidance to the Executive Director and financial officer in ensuring good fiscal planning, decision-making, and oversight at a governance level. The Treasurer’s principal duties are to:

• Oversee the development of high-level financial policies and their review by the board
• Assist in the preparation of the annual budget and its presentation to the board for review
• Ensure that the appropriate monthly or quarterly financial statements are reviewed by the board
• Ensure that the board regularly monitors the organization’s financial performance and alerts it to any important discrepancies between planned and actual figures
• Ensure that the organization maintains the appropriate financial books and records and that these are accurate and up-to-date
• Ensure that government tax filings and remittances are submitted on a timely basis
• Ensure that payroll and other liabilities are settled in a timely manner
• Serve as a co-signer of cheques with at least one another signing officer
• Ensure that excess funds and reserves are properly held and invested
• Verify that donations are handled appropriately and that grants and service delivery contracts are accounted for in accordance with the requirements of funders
• Meet with the external auditor annually, or more often if needed, to identify any financial control and record-keeping problems or deficiencies and oversee action by the Executive Director and financial officer to address them
• Recommend to the board the need for a review or renewal of the auditing services provided
• Assists the Executive Director and board chair with the development and presentation of the annual report
• Present or co-present the organization’s financial report and recommend appointment or reappointment of the auditor at the Annual General Meeting
• Helps, along with the Executive Director, keep the board informed of important financial events, trends, and issues relevant to the organization