Executive Assistant

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Recruiting Organization: GRO Ghana Relief Organization

Reporting directly to a VP, faculty dean, or director of school-wide or University-wide department,

works independently performing a wide range of complex and confidential administrative and

clerical support duties. Requires excellent communication and interpersonal skills and ability to

provide information and service to a wide range of internal and external contacts. Requires

knowledge of the University and departmental policies and procedures. Includes responsibility for

executive office management as appropriate.

Typical Duties

1. Provides wide range of complex office administration and support to the highest ranking

manager/faculty member of a school-wide or University wide department.

2. Serves as principal administrative contact and liaison with all University constituents and

external contacts, typically including government and media agencies.

3. Develops, implements and administers departmental office systems and procedures.

Establishes office procedures, policies and operations. Interprets and communicates

policies and processes.

4. Monitors budget including tracking expenditures and providing reports. May prepare

spreadsheets for budgets, grants or contracts, including tracking and maintaining

expenditures and reconciling accounts; uses budget tool. Prepares financial reports using

on-line financial systems, or oversees and directs the work of an associate preparing the

reports. May serve as approver for financial transactions representing the department.

5. May maintain personnel records. May assist with interviewing for faculty or staff assistant

positions.

6. Reviews, assesses, routes, answers and monitors follow up action steps on

correspondence. Gathers and analyzes information required for administrative reporting.

7. Provides wide ranges of support including: keyboarding, composing and editing letters,

memoranda, reports, lecture/course materials, presentations, cases. Prepares copy for

publication or submission of grant proposals and/or reports.

8. Uses multiple technical applications including word processing, database management,

spreadsheets, graphics and presentation software, electronic calendar, email, and other

technical/scientific applications. Uses Internet, may include web maintenance and design.

9. Serves as principal contact and source of information for customers of the department,

including faculty, students, staff and external customers.

10. Manages complex calendars, arranges for meetings, appointments and travel

arrangements.

Stipend ProvidedFalse

Training ProvidedFalse

Housing AvailableFalse

Language/Cultral Support AvailableFalse

Wheelchair AccessibleFalse

Fee RequiredFalse

Fee Amount: None

This opportunity is recurring