Administrative Assistant - General

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Administrative Assistant

• Handle the daily affairs of those in management or directorial positions. These duties can include everything from scheduling meetings and responding to letters and emails to drafting and distributing memos.
• Help to organize presentations for fundraising events and even assist with payroll.
• Provide administrative support to President including but not limited to detailed calendar management, expense report management, mail processing, invitation coordination, and travel coordination.
• Provide office management by supervising office equipment and supplies, handling invoices, deposits, and check requests, setting up and coordinating meetings, and acting as the gatekeeper for A2S by receiving calls.
• Maintain and update financials in QuickBooks/Excel, maintain donations in Give Effect donor database, generate donor reports and detailed information for staff, board, and donors across the A2S database.
• Assist with special projects, events, staff training, and other general office tasks as needed or assigned.
• Support SCLPMI staff in all aspects of administration for a growing non-profit including, financials, database maintenance, mailing and email lists management, and direct mailing activities.
• Ability to professionally interact with donors, staff, administrators, nonprofit executives, community businesses, and schools and to establish and maintain long-term relationships.
• Attend staff meetings and all other meetings deemed necessary. Assist with planning meetings.
• Assist communications and development manager with social media management.

Desired Experience and Attributes:

• Excellent communication and interpersonal skills.
• Excellent organizational skills.
• Proficiency in technology (Microsoft Office platform (Outlook, Office, Excel, PowerPoint), Google platform (Mail, Classroom, Docs, Sheets, Forms, Slides), email and basic internet and social media knowledge
• Support the mission, vision, and values of SCLPMI
• Exceptional writing and presentation skills

Commitment:

• 8-week commitment for each program session
• 3-5 hours per week for 8 weeks per program session.

Measures of Success:

• President and Program Coordinator Assessment. President and Program Coordinator will receive a survey to measure the experience with SCLPMI participants and the SCLPMI team.