Virtual Administrative Assistant

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We are looking for an assistant to provide administrative support to our team while working remotely. You will perform various administrative tasks, including answering emails, scheduling meetings and making travel arrangements. For this role, a strong Internet connection is required, along with experience using communication tools like Skype. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision.

Responsibilities

• Respond to emails and phone calls
• Schedule meetings
• Attend all Board Meetings
• Manage a contact list
• Prepare customer spreadsheets and keep online records
• Organize managers’ calendars
• Prepare Board Meeting minutes for distribution
• Create presentations, as assigned
• Address employees administrative queries
• Provide customer service as first point of contact

Skills

• Proven experience as an assistant working remotely or relevant role
• Familiarity with current technologies, like desktop sharing, cloud services and VoIP
• Experience with word-processing software and spreadsheets (e.g. MS Office)
• Knowledge of online calendars and scheduling (e.g. Google Calendar)
• Excellent phone, email and instant messaging communication skills
• Excellent time management skills
• Solid organizational skills
• High school diploma; additional qualifications as an Administrator or Executive Assistant are a plus