Engagement Events Coordinator

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Target Staff Type Supported/Volunteer

Work Location JAARS Waxhaw

FTE 0.500

Position Summary

Our Engagement Events Coordinator is instrumental in sharing and celebrating the JAARS Bible translation experience on our campus with our church partners, our spiritual family and our communities and those interested in exploring engagement with JAARS.

This role will organize, plan, coordinate and deliver 3-5 special, large-scale Engagement events yearly on the JAARS Campus. This role will build and lead an appropriate team to coordinate required support functions and facilities for these events and will be the primary Engagement resource for smaller, ad-hoc events on-campus or in remote sites.

Position Responsibilities

• Build working teams that plan and coordinate complex, large attendance and high exposure events (like a JAARS Day, Fly Ins) including, but not limited to, resource assistance from AV/Tech, Guest Services, Facilities, Transportation, Food Services and Engagement to assure all needed support and coordination from the entire staff for each event
• Prepare the event’s project management needs by understanding various department contributions and effective ways to blend the department’s contributions to deliver the assigned event
• Ability to motivate with strong influencing skills.
• Act as an effective spokesperson for a team or organization view, build a trusting and connective relationship with the individual or departments
• Set clear goals and expectations for events, tracking progress against the goals, ensuring feedback and addressing performance problems and issues promptly
• Work in coordination with various departments-including the Events team within Guest Services-to best plan the timing of all events on the JAARS Campus
• Coordinate needed planning/promotion for all JAARS Engagement special events on our campus and for remote events
• Participate in these events to make sure they are done with excellence and make changes in planning/coordination as needed

Position Requirements

• A deep and growing walk with the Lord Jesus that includes your personal spiritual growth and the ability to support others in their spiritual growth
• Embrace the vision, mission and core values of JAARS
• Degree in Hospitality, Program Management, Events Planning, Facilities Management or related discipline desired and/or comparable, related experience
• Ability to perform the listed duties above with demonstrated, detailed project planning and coordinating skills for large-scale events and activities; experience with project management tools (i.e. Trello, Monday, MS Project Management, etc.) is desirable
• Experience in blending work teams and/or individuals together to accomplish complicated multi-tasking activities
• Effective in responding to objections in a constructive manner; able to persevere through unexpected changes and challenges to collaboration and cooperation from others needing to do tasks outside their normal responsibilities
• Ability to cast vision and motivate others well
• Ability to collaborate with leaders, teams and staff in Engagement and across JAARS to gather outside assistance and promotion of each event