Virtual Volunteer Office Assistant

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Position Title: Office Assistant

Posting Date: October 2021

Position Start Date: This position is available immediately.

Position Reports to: President and CEO

How to Apply:

Please email the following documents to hr@ivychild.org:

-Most current resume/CV

-Cover letter

-Three references stating their names, affiliation/organization, email, phone number

Organization Overview:

Ivy Child International (Ivy Child) is an emerging nonprofit organization based in Concord,

Massachusetts. We work to provide children and youth with mindfulness-based, health

education programs such as yoga, meditation, art and music.

Our mission is to enhance the social and emotional well-being of children by recognizing their

multicultural needs, using education and positive psychology as a uniting force to inspire

resilience and leadership.

Position Summary:

The purpose of this position is to perform a variety of routine administrative and office support tasks, respond to customer service inquiries and provide administrative support to the assigned organizational function.

Key Responsibilities:

• Provides administrative support by receiving and screening telephone inquiries and visitors, responding to routine questions and providing information, typing, sorting, and filing documents.
• Copying, scanning and/or faxing documents, assisting with completion of routine forms, opening and distributing mail and preparing outgoing mail.
• Prepares monthly reports by entering, tracking, recording, and reporting data into automated database system and gathering and summarizing information.
• Coordinate events including: calendars, prepares correspondence, management presentations, ad hoc reports, translation/adaptation of documents and other related duties.
• Proactively looks for new ways to improve current processes/work templates and their continuous improvement/efficiency.
• Arrange and attend specific meetings, record the meeting minutes.
• Prepare, format, develop, edit, revise and review for accuracy; visual presentations, graphical material, planning documents, spreadsheets, reports and templates.

Qualifications & Experience:

• A minimum of nine (9) months of general office or administrative support experience.
• Typing Certificate verifying minimum typing speed of 75 net words per minute.
• Prior experience working for a non-profit in the capacity of an administrative/office assistant
• Post-secondary degrees are preferred.
• Excellent communication skills both oral and written.
• Advanced knowledge of the MS Office Suite (Word, Excel & PowerPoint.)
• Shows initiative, self-motivated, and superior organizational and time management skills.
• Requires discretion to perform all duties with confidentiality, accuracy and attention to detail.
• Ability to work well under pressure and deal with multiple priorities and deadlines.
• Willingness to learn and take on new tasks/assignments.
• Ability to adapt to new situations and surroundings.

Salary:

Presently this is an unpaid volunteer position.

Benefits:

• Ability to make a difference in the community
• Flexibility with schedule
• Gain experience in a non-profit organization
• Virtual opportunities available