4-H Financial Stewardship/Advisory Advocate

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Hennepin 4-H County Youth Development program is seeking 3-5 strong and motivated leaders who will co-supervise and manage programmatic finances. They will work closely, alongside 4-H staff and youth leaders to ensure good, responsible fiscal planning, decision-making, and oversight to support and expand innovative, high-quality youth programming opportunities in Hennepin County.

START DATE: October 1, 2022, or soonest available

END DATE: October 31, 2023, with opportunity to renew for the 2023-24 program year

SUPERVISED BY: Amy Collura, Extension Educator

TIME COMMITMENT: Approximately 4-6 hours / month

• Serve as one of three authorized persons and signatures on the bank's signatory card for both checking and savings accounts; will also serve as signer for electronic payment solution, Clover
• Accept and receipt cash and checks following stewardship practices.
• Complete the transaction forms indicating money received and money paid out, attaching supporting documents.
• Pay bills by check from the 4-H account with two signatures on each check.
• Deposit all money in a checking account in a local bank.
• Write receipts when cash is received for payment of goods/services, donations, group activities and fundraisers.

• Maintain financial records on Quickbooks for all accounts, including entering data, reconciling and running reports.
• Complete treasurer report including money received, bills paid, and ending balances in the checking, saving, and investment (CD's, University of Minnesota Foundation).
• Reconcile the bank statement monthly.
• Present both verbal and written treasurer's report of money received, bills paid, and the ending balance in all accounts at meetings of the federation/council and their executive board/advisory council.
• Retain receipts, canceled checks and transaction forms that document the financial transactions of the group.

• Investigate and identify potential grant opportunities to support new programming ideas and community strengths
• Collaborate with youth ambassadors/officers to set and meet financial goals
• Design and facilitate 1-3 annual fundraising opportunities, such as bake sale (Arts Revue) and silent auction (County Fair), as well as pursue new fundraising opportunities

• Co-develop the annual budget engaging youth members of the 4-H federation/council, executive board/advisory committee and/or designated subcommittee(s) in the process.
• Present the budget to the federation/council for approval at the beginning of the 4-H year (October).
• Prepare for the end of year 4-H financial review, due annually on October 31).
• Review the completed 4-H Federation/Council chartering documents and present the financial report to the federation/council at the end of the year for approval.
• Maintain detailed documentation
• Work collaboratively with 4-H Youth Development team
• Maintain consistent and proactive communication
• Develop relationship with youth, families, and volunteer where relevant and appropriate (such as youth treasurer)

• Seasoned experience and/or in financial management, reporting practices, accounting, or related field; experience in volunteer financial management positions encouraged
• Bookkeeper only - demonstrate seasoned experience in Quickbooks; Hennepin 4-H can provide Quickbooks software if necessary
• Commitment to organization’s mission and strategic decisions to engage Hennepin County young people in high-quality learning & leadership opportunities
• Ability to initiate and complete programs and projects as outlined, with minimal supervision
• Ability to work independently and as a team
• Ability to communicate financial topics effectively, especially to non-finance experts, such as youth members and volunteer
• Flexibility and dependability
• Willingness to learn new skills
• Organizational skills

• Must be at least 21 years of age by start date
• Must pass a background check & complete Minnesota 4-H Volunteer application and screening process
• Three team members will serve as one of three authorized persons and signatures on the bank's signatory card for both checking and savings accounts.
• Financial advisor(s) only - Access to reliable transportation for bank deposit runs

Please submit the following as soon as possible! We hope this team can start by August 2022.

• Resume or equivalent description of education, volunteer, and/or employment information, highlighting qualifications for this position
• One reference’s contact information (not a family member)
• Short, written explanation of your interest in this position & relevant qualifications

Please submit application materials to Amy Collura at hughe534@umn.edu