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Event Coordinator

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  • 1 person is interested

Job Summary

The Event Coordinator is responsible for the coordination and support of the organization's fundraising events. This role requires the orchestration and hands-on involvement in all event activities; development and management of event committees and volunteers; development of corporate and business relationships, event marketing and outreach ideas. This position is responsible for soliciting sponsors, advertising plans, coordinating the events team, covering the logistics of the event and most importantly generating profits.

Essential Duties and Functions

  • Manage event operations, including preparing venue, on-site set up, ensuring the best experience for participants at the event from entry to exit, on-site breakdown and clean up

  • Keep and maintain a calendar of upcoming events

  • Identify type of event for planning purposes

  • Give event details to marketing team to advertise event

  • Notify volunteers of the event calendar and needs

  • Direct event timelines and associated staff and volunteer activities to insure all elements of the event are delivered on time and in quality fashion

  • Track revenue, expenses and budgeted forecast for all events (including hours spent on each event)

  • Contact venue manager to confirm date, time and details of the event

  • Production and oversight of all event materials

  • Negotiate with vendors to achieve the most favorable terms

  • Oversee every aspect of onsite event and act quickly to resolve problems

  • Make the event happen per the planning

  • Evaluate event’s success and submit reports

  • Positively manage members of the event team to accomplish goals

  • Oversee special projects; online auctions, social media fundraisers etc

  • Planning the promotion of the event

  • Planning of events around and outside of the DFW area

Physical Requirements and Work Environment

  • Occasional lifting of up to 50 pounds may be required

  • Including but not limited to; walking, stooping (bend at waist), standing, sitting, driving, stretching/reaching

  • Light travel outside the DFW area possible


  • High School Diploma or equivalent or higher

  • Knowledge of vendor management, event planning and management preferred

  • Excellent customer service skills

  • Available to work flexible scheduling if required

  • Successful track record of fundraising events

Knowledge, Skills and Abilities

  • Excellent writing, presentation, computer, and database management skills

  • Ability to work collaboratively, independently and remotely in a fashion that maintains strong and open lines of communication

  • Ability to manage multiple projects and meet appropriate deadlines

  • Intermediate knowledge of Microsoft Office

  • Knowledge of Google Suites preferred

  • Previous experience or strong interest in working with a non-profit

  • Compassion for animals


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PO BOX 100383, FORT WORTH, TX 76185, US

Mission Statement

Animal Investigation and Response's mission is to connect law enforcement, animal control and communities with strategies and resources to to assist with large scale cases of animal abuse. It is also our mission to provide skilled and certified resources for disaster response needs.


Animal Investigation and Response is a 501(c)(3) animal protection organization that assists law enforcement, animal control agencies and communities with animal abuse related issues such as puppy mills and animal hoarding as well as, assists in disaster relief. Based in Texas, Animal Investigation and Response was formed by two certified animal cruelty investigators who saw a need to help connect agencies with strategies and resources to investigate as well as provide aid for situations that exceed the scope of a communities reach.

Disaster Relief


Tue Aug 24, 2021 - Mon Nov 01, 2021


This is a Virtual Opportunity with no fixed address.


  • Event Design & Planning
  • Event Management
  • Event Planning / Management
  • Fundraising
  • Networking
  • People Skills




  • Driver's License Needed
  • Must be at least 21
  • Volunteer 5-10 hours a week (will vary with scheduled events)
  • Reliable transportation

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