Board Members

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VICE-CHAIR/CHAIR-ELECT

The vice-chair tackles the following duties:

• Prepares to assume the office of the board chair
• Fulfills the board chair’s duties when the presiding officer is absent or if that office becomes vacant
• Assists the board chair in the execution of his or her duties
• Serves on committees as requested to learn the operations of the board
• Works closely with the board chair to transfer knowledge and history to prepare for leadership

BOARD SECRETARY

Some of the day-to-day responsibilities of board secretaries are as follows:

• Assures that an agenda has been prepared by the board president and/or CEO and that the agenda is distributed in advance of the meeting
• Oversees the distribution of background information for agenda items to be discussed
• Prepares the official minutes of the meeting and records motions, discussions, votes, and decisions
• Prepares and provides the previous meeting’s written minutes to board members before the next meeting and records any changes or corrections
• Assures that documents (bylaws, Form-990, roster of board members) are are accessible to members
• Schedules and notifies board members of upcoming meetings
• Holds members accountable for their tasks

TREASURER

A treasurer typically takes on the following responsibilities:

• Reconciles bank accounts and produces financial statements, which they present at board meetings
• Ensures tax-related documents and legal forms are filed on time, such as the documents required to maintain the organization’s tax-exempt status
• Serves as chair of the finance committee and financial officer of the organization
• Manages, with the finance committee, the board’s review of and action on its financial responsibilities
• Assists the chief executive or the chief financial officer in preparing the annual budget and presenting it to the board for approval
• Reviews the annual audit and answers board members’ questions

2 Board Members

All board members have the following duties:

1) DUTY OF CARE

Being a board member is more than a résumé builder. Members should be committed to following through on promises and assisting the organization to the best of their abilities. This means:

• Attending meetings and actively participating in committees
• Communicating with the executive director and other board members
• Following through on assignments
• Supporting program initiatives

2) DUTY OF LOYALTY

Board members should do more than show up. They should fully support and embody your organization’s mission and be loyal ambassadors for your cause. When acting on behalf of the organization, each board member must put aside their personal and professional interests.

All activities and decisions should be in the best interest of the organization, not in the best interest of the individual board member.

3) DUTY OF OBEDIENCE

One of the more subtle duties of a nonprofit board member is obedience. The board should do everything in its power to reach organizational goals, but members still have an obligation to follow your organization’s guidelines. These are found in your governance documents, and every board member has a legal responsibility to understand them.

Each board member is expected to

• Support Break'n Ground by making a meaningful financial gift of at least $500.00 each calendar year.
• Solicit the financial, in-kind, and support of others and obtain at least $500.00 in contributions made to Break'n Ground each fiscal year in addition to his or her personal contribution.
• Attend as many Break'n Ground programs and fundraising events as possible.

Board member positions are 2 year terms.