Administrative Assistant Needed at Farm Animal Sanctuary-Rainier, WA

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If you are an organized person, self-starter able to work in a fun-filled environment and are seeking an involved volunteer position with a growing non-profit animal rescue organization, read on. The Volunteer Administrative Assistant performs varied secretarial and administrative duties along with administrative assignments of a confidential nature to various supervisors throughout BDFS.

Working with Executive Director, Kelly Lapham, your 2 major areas of responsibilities and opportunities include:

• Supporting the Executive Director through varied projects
• will play an integral leadership role on the Black Dawg Farm and Sanctuary team through administrative support.

Your Commitment

• Minimum 1-year commitment
• 4 to 8 hours per week with a willingness to adjust hours to accommodate the needs of the role.

Essential Duties and Responsibilities

• Performs administrative and office support activities.
• Provides department related secretarial support which includes correspondence, word processing, filing, and maintaining records.
• Composes and types of routine correspondence, including preparation of memos.
• May perform research functions and uses word processing.
• Performs data entry functions, as needed.
• Manages specific project related functions as assigned.
• May conduct research and compile and type statistical reports.
• May setup and coordinate meetings, conferences, and special events for the Sanctuary.
• Performs other duties as needed.

The following is a list of responsibilities of this position but is not intended to cover other related duties that this position may be requested to be performed from time to time.

• Works with diverse social and economic situations without imposing own values; maintains appropriate professional boundaries.
• Carries out duties and responsibilities of position in a manner that exemplifies excellent customer service.
• Represents BDFS to the community in a positive manner.
• Demonstrates effective listening skills when communicating with others.
• Participates in staff meetings, and quality assurance and program improvement activities as requested.
• Offers suggestions to improve policies, procedures, and services in appropriate manner and time.
• Reports volunteer and guest incidents according to Sanctuary protocols.
• Participates in department and Sanctuary projects and committees as needed.
• Demonstrates flexibility, versatility, and a positive attitude in integrating additional duties.
• Portrays a positive attitude towards the Sanctuary by supporting its mission, vision, values, policies, and procedures.
• Adheres to all Sanctuary, State, and Federal policies and procedures, laws, and regulations which are relevant to job responsibilities.
• Demonstrates understanding of animal rescue philosophy.
• Demonstrates understanding of team approach and communication.
• Contributes to positive atmosphere; demonstrates positive interactions with volunteers and guests.
• Provides timely and appropriate response to volunteer and external guest needs.
• Demonstrates understanding of and acts in accordance with BDFS Privacy Standards, Sanctuary Compliance, Code of Conduct and related BDFS policies.
• Demonstrates understanding and compliance with BDFS policies, including but not limited to, documentation, continuing education, attendance/work schedules and required HR documentation, State and Federal policies and procedures, laws and regulations.
• Demonstrates ability to use various computer software programs, with an advanced knowledge of computer use.

Required Skills, Abilities and Knowledge:

• Ability to stay calm and effective during times of stress.
• Ability to communicate well, in verbal and written format, with a variety of people.
• Ability to maintain absolute confidentiality about business, volunteer, and guest information.
• Ability to assume responsibilities and work independently on a variety of projects and to make decisions within the scope of the project.
• Ability to respond well to supervision and to work independently when appropriate.
• Ability to organize and prioritize workload to meet deadlines.
• Ability to work with attention to detail.
• Ability to identify real or potential problems; work independently and seek input from others as needed to solve such problems.
• Knowledge of record management, basic office procedures, and telephone technique.
• Administrative support procedures and skills: proficient typing skills, filing, phone and computer skills, including proficiency with Microsoft Outlook, Word, and Excel.

While we recognize not everyone may or may not have the skill set needed, we are also willing to train the right person.

Black Dawg Farm and Sanctuary is funded by donations. We are an all-volunteer team, even the Executive Director. All money raised goes directly to the animals and the operation of our 10-acre property, housing more than 100 rescued animals, for life.

CONTACT: For more information on this opportunity, and a personal interview, please contact:

Kelly Lapham, Executive Director

Black Dawg Farm and Sanctuary

www.blackdawg.org

Office Phone: 360-446-0294

Email: volunteer@blackdawg.org