Executive Assistant

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The Manna Place serves the San Fernando, Santa Clarita, and Antelope Valleys with a focus on providing essential items to the most vulnerable and Behavioral Health services to people of color. We are looking for an Executive Assistant to support the President and Founder with administrative tasks.

Responsibilities

• Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the executive's behalf.
• Maintaining comprehensive and accurate corporate records, documents and reports.
• Performing minor accounting and bookkeeping duties.
• Organizing meetings, including scheduling, and sending reminders.
• Answering incoming phone calls in a polite and professional manner and accurately taking messages.
• Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters.
• Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects.

Requirements

• Time management and ability to meet deadlines
• 2-3 years of administrative experience
• Excellent verbal and written communication skills
• Strong organizational skills and ability to multitask
• Problem-solving and decision-making skills
• Ability to act as gatekeeper and escalate relevant information to executives as needed
• Ability to work effectively with minimal supervision
• Strong interpersonal skills
• Ability to treat confidential information with appropriate discretion
• Exceptional attention to detail
• Familiarity with Microsoft Office Suite