Secretary - Board Member

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We are looking for ambitious young professionals in various industries to jump into this great opportunity to further their careers and to help raise awareness of Expanding Boundaries International program work in the United States and Ghana, Africa.

WE’RE YOUR EQUAL OPPORTUNITY TECHNOLOGY & INTERNATIONAL EDUCATION ADVOCATES!

EBI offers international and technological education to individuals who feel that such opportunities are beyond their reach. We raise awareness about various international exchange opportunities and scholarships while engaging our students in technology and cultural education.

CROSS-CULTURAL EXPERIENCES HAVE THE POWER TO CREATE A DYNAMIC, ENTERPRISING MINDSET.

Some of our programs are Passport Scholarship, City Explores, STEAM Exchange, and Study Abroad consulting.

The Board of Directors is an integral part of our organization. It’s made up of individuals who have graciously committed their time, resources, and networks to our vision. Many expectations come with such an integral position, each member is required to:

1. Attend cyclical board meetings
2. Actively engage and participate in organizational programming
3. Maintain fiduciary responsibility and best interest of EBI above personal gains
4. An annual financial contribution of $1,000 (raised or personally donated)
5. Maintain confidentiality throughout all board deliberations
6. Share knowledge and expertise to continue the progress of EBI
7. Report conflicts of interest and refrain from actions that may damage the reputation of EBI

Duties Specific to the Board Secretary

The Secretary duties/responsibilities are as following:
Serves on the Executive Committee.
Keeps copies of the organization’s bylaws and the Board’s policy statements. Keeps lists of officers, Board Members, committees and General Membership. Notifies Board Members of meetings.
Keeps record of Board attendance.
Makes sure that there is a quorum at Board meetings.
Keeps accurate Minutes of meetings.
Records all motions and decisions of meetings.
Signs Board Minutes to attest to their accuracy.
Records all corrections to Minutes.
Keeps copies of Minutes of both Board and committee meetings.
Keeps accurate record of Executive Committee meetings.
Distributes copies of Board Minutes and actions to Board Members promptly after meetings.
Distribute copies of Executive Committee Minutes and actions to Executive Committee Members promptly after meetings.
Conducts general Board correspondence.
Keeps records of all Board correspondence.
Signs official documents of the organization as required.
Orients the new Secretary as needed.
Makes sure members are notified of Annual General Meetings.
In the absence of the Chairperson and Vice-Chairperson, chairs Board meetings until the election of an alternate Chairperson.

Experience:

Knowledge: Personal:

Minimum of two years experience in administration in a paid or volunteer setting. Strong organizational skills, time and ability to meet deadlines and produce notes and Minutes in a timely manner for distribution and action by the Board. Excellent notetaking, transcription, and computer literacy skills.

An understanding of the effective functioning of a charitable organization and animal welfare issues and needs.

Sensitivity to group dynamics and familiarity with structure and process of board and/or committee meetings. Decisive, innovative, and flexible with the ability to compromise and strongly service oriented.