Position Overview:
The Secretary is responsible for certifying that accurate and necessary documentation exists to meet legal necessities, and to allow authorized persons to regulate when, how, and by whom the board's business was conducted. In order to achieve these responsibilities, and subject to the organization's bylaws, the Secretary records minutes of meetings, certifies their accuracy, and availability, proposes policies and practices, submits numerous reports to the board, keeps membership records, fulfills any other requirements of a Director and Officer, and achieves other duties as the need arises.
Core Areas of Responsibilities:
Minutes -
The Secretary is in charge for ensuring that accurate minutes of meetings are taken and accepted.
Requirements of minutes may vary but should include at a minimum:
- date, time, location of meeting;
- list of those present and absent.
- list of items discussed;
- list of reports presented;
The Secretary signs a copy of the final, approved minutes and confirms that this copy is kept in the corporate records.
Custodian of records -
The Secretary certifies that the records of the organization are kept as required by law and made obtainable when required by authorized persons. These records may include institution documents, (e.g. letters patents, articles of incorporation), lists of directors, board and committee meeting minutes financial reports, and other authorized records.
Membership Records -
The Secretary certifies that authorized records are kept of members of the organization and Board. He/She certifies that these records are obtainable when essential for reports, elections, other votes, etc.
Bylaws -
The Secretary certifies that an up-to-date copy of the bylaws is available at all meetings.
Communication -
The Secretary certifies that proper notice is given of directors' and members' meetings as stated in the bylaws. The Secretary achieves the over-all communication of the Board of Directors except for such communication assigned to others.
Meetings -
The Secretary contributes in Board meetings as a voting member. The Secretary offers items for the agenda as fitting. The secretary records meeting minutes depending upon the bylaws and practices of the organization.
Signing Officer -
The Secretary may be selected by the Board of Directors as one of the signing officers for certain documents. In this capacity, the Secretary may be authorized to sign or countersign checks, communication, applications, reports, contracts, or other documents on behalf of Educational Communities Worfdwide
Filing of Documents -
The Secretary may be accountable for certifying that documents required to maintain the corporation are filed.
Qualifications & Desired Skills:
- Expertise of Google Suite, including Word, PowerPoint, and Excel
- Comfort multitasking and handling multiple requests from different individuals and departments.
- Ability to work quickly and in a potentially high-stress environment.
- Strong communication skills and extremely self-motivated when managing communication channels.
- Highly organized and capable of creating organizational systems that others easily utilize
- Ability to work well with diverse groups and populations.
Declaration of Candidacy
Board positions require a time and energy commitment that should not be underestimated. Candidates are urged to consider personal priorities for the next year as well as the ways to contribute to the development of the organization.
Resources available to prospective members:
- Organizational Documents: Strategic Plan, Bylaws, FY Budget, Operating Principles, and others upon request
- Program Overview & Calendar of Events
- Email or call the Executive Director with questions
Time and Financial Considerations
Meetings:
- Board Meetings- Monthly
- Committee Work - Email or Google Meet
- Annual Meeting
- Annual Fundraiser- board participation needed/required
Donations: As with any Board, members will be solicited for a cash or in-kind donation; 100% participation is sought; an annual financial contribution in the amount of $250- this amount can be paid in monthly installments or as one. Board members should maintain an active membership status during their term.
How to Apply
Qualified candidates are encouraged to send a current resume to info@educom.world
Educational Communities Worldwide is committed to the recruitment, selection, development, and promotion of employees based on individual merit. Our policy is to provide equal employment opportunity to all people without regard to race, color, religion, sex, national origin, age, or disability.