Ashe Arts and STEM Academy

Executive Assistant: Admin Position Description

Title: Executive Assistant Intern: Administration

Number of Openings: 2

Timeframe

6 to 8-month (two semesters) assignment. 6 to 10 hours a week depending on the project(s)/task(s) assigned. Must be able to meet on at least 2 Saturdays out of the month.

Supervision:

The Executive Assistant Intern will be supervised and trained by AASA’s board president.

Benefit

This position provides an opportunity to work with the board of a nonprofit organization, and gain experience in the nonprofit sector

Purpose

The Ashe Academy is thrilled to open the door to a new opportunity with our family. The Ashe Academy's mission is to represent students of color who are interested in pursuing careers in ARTS and STEM fields, and help them achieve their educational goals through scholarships, mentorships, and parental engagement. We aim to facilitate the transition from student to professional.

Intern activities

This position requires working directly with the President of AASA’s Board of Directors.

Responsibilities of the Executive Assistant include but are not limited to:

• Taking meeting minutes and distributing a summary amongst the team or board members
• Help coordinate and update board members
• Documenting policies, systems, and procedures
• Assist with digital filing on Google Drive
• Respond to board member inquiries when appropriate
• Event planning and coordination
• Manage the president’s and event calendars
• Analyzing/evaluating surveys and reports as necessary
• Research for projects as assigned
• Assist board members with projects when appropriate

Age Requirements:

Must be at least 18 years old.

Qualifications:

• Experience with Google Suite and/or Office Suite
• Research experience preferred but not required
• Must be able to accomplish tasks independently
• Ability to be proactive and take initiative
• Ability to meet deadlines
• Must be teachable/coachable
• Must be personable
• Must be dependable and punctual
• Must patient and Courteous
• Must be flexible with an ability to shift priorities when necessary
• Must have a phone and computer