Board Secretary and Executive Assistant

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Serves as the Board Secretary, Assistant to the Executive Director & Assistant to the Executive Committee.

Overview:

College Now & Career Network board secretary plays a critical role within the organization. The secretary is a member of the leadership team and will be responsible for maintaining College Now & Career Network's organization and structure.

Primary responsibilities include ensuring that the organization’s members adhere to project deadlines, managing calendars and communications, and maintaining organizational documents.

Experience Level:

• College Graduate or Entrepreneur experience.
• We are willing to train the right candidate for this leadership role.

Time Commitment

• Monthly Meetings

• Meetings will remain virtual until post COVID when it is deemed safe to return to in-person meetings. At that time, you can choose between remaining fully virtual or attend the meetings at one of our remote offices in Los Angeles, Phoenix, Baltimore, or Ft. Lauderdale.

• 2-3 hours per week executing College Now & Career Network related tasks outside of meetings

General Responsibilities

• Provide support to the Executive Committee and Advisory Board Committees

• Serve as primary project manager for executing executive committee and full board administrative tasks

• Keep track of guiding document and strategic plan due dates and follow up with individual members, chairs, and committees to ensure that all projects and tasks are completed on time

• Serve as the custodian for pertinent documents

• Create and maintain the advisory board’s records, policies, amendments, legal documents, standard operating procedures, and any other relevant board materials

• Assist during the orientation and onboarding process for new board and committee members

• Serve as the interim replacement for board positions during transitions

Communications

• Lead internal and external advisory board communications

• Distribute general communications and emails to the appropriate individual or committee

• Maintain and distribute board communication listservs/databases

• Adhere to timely communications by acknowledging or responding to all internal and external correspondences no later than 48 hours.

• Manage biweekly communication document; Maintain the team’s shared drive; Manage email updates to the full board and committees

• Take notes (minutes) at Full Board and Executive Committee meetings

Meetings

• Schedule time, date, and location of meetings

• Create and distribute an annual calendar of meetings as well as invites and calendars for meetings throughout the year

• Work with the advisory board president to prepare meeting agendas and materials

• Send meeting agendas at least 5 days before scheduled meetings

• Take meeting minutes and distribute them no later than 48 hours after meetings
• Follow up with members to ensure that projects and tasks outlines in the meeting minutes and strategic plan are complete on time

Job Type: Contract

Pay: $0.00 per year

COVID-19 considerations:
Meetings will remain virtual until post COVID when it is deemed safe to return to in-person meetings.

Contract Length:

• More than 1 year

Work Location:

• Multiple locations
• Fully Remote

Company's website:

• www.ecollegenow.com