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Board Secretary and Executive Assistant

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College Now & Career Network

  • 6 people are interested

Serves as the Board Secretary, Assistant to the Executive Director & Assistant to the Executive Committee.


College Now & Career Network board secretary plays a critical role within the organization. The secretary is a member of the leadership team and will be responsible for maintaining College Now & Career Network's organization and structure.

Primary responsibilities include ensuring that the organization’s members adhere to project deadlines, managing calendars and communications, and maintaining organizational documents.

Experience Level:

  • College Graduate or Entrepreneur experience.
  • We are willing to train the right candidate for this leadership role.

Time Commitment

  • Monthly Meetings
  • Meetings will remain virtual until post COVID when it is deemed safe to return to in-person meetings. At that time, you can choose between remaining fully virtual or attend the meetings at one of our remote offices in Los Angeles, Phoenix, Baltimore, or Ft. Lauderdale.
  • 2-3 hours per week executing College Now & Career Network related tasks outside of meetings

General Responsibilities

  • Provide support to the Executive Committee and Advisory Board Committees
  • Serve as primary project manager for executing executive committee and full board administrative tasks
  • Keep track of guiding document and strategic plan due dates and follow up with individual members, chairs, and committees to ensure that all projects and tasks are completed on time
  • Serve as the custodian for pertinent documents
  • Create and maintain the advisory board’s records, policies, amendments, legal documents, standard operating procedures, and any other relevant board materials
  • Assist during the orientation and onboarding process for new board and committee members
  • Serve as the interim replacement for board positions during transitions


  • Lead internal and external advisory board communications
  • Distribute general communications and emails to the appropriate individual or committee
  • Maintain and distribute board communication listservs/databases
  • Adhere to timely communications by acknowledging or responding to all internal and external correspondences no later than 48 hours.
  • Manage biweekly communication document; Maintain the team’s shared drive; Manage email updates to the full board and committees
  • Take notes (minutes) at Full Board and Executive Committee meetings


  • Schedule time, date, and location of meetings
  • Create and distribute an annual calendar of meetings as well as invites and calendars for meetings throughout the year
  • Work with the advisory board president to prepare meeting agendas and materials
  • Send meeting agendas at least 5 days before scheduled meetings
  • Take meeting minutes and distribute them no later than 48 hours after meetings
  • Follow up with members to ensure that projects and tasks outlines in the meeting minutes and strategic plan are complete on time

Job Type: Contract

Pay: $0.00 per year

COVID-19 considerations:
Meetings will remain virtual until post COVID when it is deemed safe to return to in-person meetings.

Contract Length:

  • More than 1 year

Work Location:

  • Multiple locations
  • Fully Remote

Company's website:

  • www.ecollegenow.com

7 More opportunities with College Now & Career Network

About College Now & Career Network


1007 N. Federal Highway, Unit 322, Fort Lauderdale, FL 33304, US

Mission Statement

To inspire high school students and young adults from underrepresented communities to earn college certificates, secure 21st-century jobs, and learn about personal finance and entrepreneurship.


We are a new nonprofit educational program for high school students and young adults. Our goal is to inspire 1000 high school students a year to earn a college certificate, secure an internship, or a 21-century job with a liveable wage.

Children & Youth
Education & Literacy


We'll work with your schedule.


This is a Virtual Opportunity, with no fixed address.


  • Group Facilitation
  • Resource Development / Management
  • Business Planning
  • Management




  • Must be at least 23
  • Time Commitment 2-3 hours per week executing College Now & Career Network related tasks outside of meetings
  • Confidentiality is required.

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