Acts Proposal Coordinator - Volunteer

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Act Proposal Coordinator

JOB SUMMARY

The Act Proposal Coordinator manages the approval of funding requests from supporters and potential applicants. Reporting to the Events Manager, the Act Proposals Officer will ensure that all appropriate procedures are followed when approving or declining applications and that all requests are processed in a timely and organized fashion. The Act Proposal Coordinator is expected to provide flexibility and cover/support for the Events Officer and Regional Events Officer where required.

RESPONSIBILITIES

* Manage the Act Proposal system from beginning to end, including the system itself on Podio, queries from supporters and potential applicants, the applications themselves, the approval of acts, allocation of funds or promotional materials, and the completion of acts along with receipts and reimbursement of funds or promotional materials
* Ensure that the relevant staff are aware of proposed or ongoing acts
* Ensure that proper documentation is kept, and appropriate approvals are given on a timely basis
* Ensure that the organization’s procedures, particularly for financial applications, are followed
* Support the Events Manager in communicating with the Marketing Department to ensure
* information is shared with supporters in a timely fashion
* Support the Events Officer and Events Manager in the planning and organizing of Random
* Acts’ functions at fan conventions, where appropriate
* Liaise with the Development Team to provide any information necessary
* Keep the Events Manager informed of significant problems that jeopardize the well-being of the organization, escalating to the Director and the Senior Team where necessary
* Attend regular staff and departmental meetings
* Any other projects or duties as requested by the Events Manager

DESIRED QUALIFICATIONS AND SKILLS

* Excellent computer skills
* Strong communication and interpersonal skills, both inside and outside the organization
* Well-organized and deadline-oriented
* Tactful, creative, and enthusiastic, with the ability to positively motivate others
* Willing to work independently and as part of a team
* Flexibility concerning work schedule to accommodate evening and weekend meetings and events
* Bachelor’s degree, or at least 1 year of experience working with budgets or in project management, preferably in the non-profit sector