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Administrative Assistant

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Leaders of Men Inc



Administrative Assistant for Non-profit

Candidate will be providing administrative support to ensure efficient operation of the office. Supports managers through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures.

Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

Responsibilities:

Answer and direct phone calls

Organize and schedule meetings and appointments

Maintain contact lists

Produce and distribute correspondence memos, letters, faxes and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Order office supplies

Book travel arrangements

Submit and reconcile expense reports

Provide general support to visitors

Provide information by answering questions and requests

Take dictation

Research and creates presentations

Generate reports

Handle multiple projects

Prepare and monitor invoices

Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Contribute to team effort by accomplishing related results as needed

Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

Write letters and emails on behalf of other office staff

Book conference calls, rooms, taxis, couriers, hotels etc.

Maintain computer and manual filing systems

Handle sensitive information in a confidential manner

Take accurate minutes of meetings

Coordinate office procedures

Reply to email, telephone or face to face enquiries

Develop and update administrative systems to make them more efficient

Resolve administrative problems

Receive, sort and distribute the mail

Answer telephone calls and pass them on

Requirements:

Proven admin or assistant experience

Knowledge of office management systems and procedures

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills

Proficient in MS Office

Administrative Assistant top skills & proficiencies:

Reporting Skills

Administrative Writing Skills

Microsoft Office Skills

Analysis

Professionalism

Problem Solving

Supply Management

Inventory Control

Verbal Communication

Office Administration Procedures

Typing Skills

Attention to Detail

Accuracy

Multitask

Telephone Skills

Teamwork

Discretion and Judgment

Patience



High school diploma or equivalent; college degree preferred



2 More opportunities with Leaders of Men Inc

About Leaders of Men Inc

Location:

1001 1st ST, Fairfield, CA 94533, US

Mission Statement

Leaders of Men Inc. is a non-profit organization focused on instilling leadership development that teaches our young men what is needed to manage your thoughts, emotions, attitudes and actions. We are geared at focusing on ways to work well with others by developing interpersonal skills and the ability to build and maintain relationships by empowering young leaders and giving them the tools to discover the skills to build effective workgroups and communication skills.

Description

Leaders of Men Inc volunteer needs range in needing volunteers that are proficient in writing grants and also needing volunteers that have experience in social networking in social media and social spaces in and around Solano County.

Animals
Community
Employment

WHEN

Thu Nov 19, 2020 - Fri Dec 31, 2021
12:01 AM - 11:59 PM  

WHERE

Fairfield, CA 94533

(38.24936,-122.03999)
 

SKILLS

GOOD FOR

N/A

REQUIREMENTS

N/A

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