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1 person is interested
Administrative Assistant
ORGANIZATION: Leaders of Men Inc
Please visit the new page to apply.
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1 person is interested
Administrative Assistant for Non-profit
Candidate will be providing administrative support to ensure efficient operation of the office. Supports managers through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures.
Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.
Responsibilities:
Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Provide information by answering questions and requests
Take dictation
Research and creates presentations
Generate reports
Handle multiple projects
Prepare and monitor invoices
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Write letters and emails on behalf of other office staff
Book conference calls, rooms, taxis, couriers, hotels etc.
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Take accurate minutes of meetings
Coordinate office procedures
Reply to email, telephone or face to face enquiries
Develop and update administrative systems to make them more efficient
Resolve administrative problems
Receive, sort and distribute the mail
Answer telephone calls and pass them on
Requirements:
Proven admin or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
Administrative Assistant top skills & proficiencies:
Reporting Skills
Administrative Writing Skills
Microsoft Office Skills
Analysis
Professionalism
Problem Solving
Supply Management
Inventory Control
Verbal Communication
Office Administration Procedures
Typing Skills
Attention to Detail
Accuracy
Multitask
Telephone Skills
Teamwork
Discretion and Judgment
Patience
High school diploma or equivalent; college degree preferred
More opportunities with Leaders of Men Inc
No additional volunteer opportunities at this time.
About Leaders of Men Inc
Location:
1001 1st ST, Fairfield, CA 94533, US
Mission Statement
Leaders of Men Inc. is a non-profit organization focused on instilling leadership development that teaches our young men what is needed to manage your thoughts, emotions, attitudes and actions. We are geared at focusing on ways to work well with others by developing interpersonal skills and the ability to build and maintain relationships by empowering young leaders and giving them the tools to discover the skills to build effective workgroups and communication skills.
Description
Leaders of Men Inc volunteer needs range in needing volunteers that are proficient in writing grants and also needing volunteers that have experience in social networking in social media and social spaces in and around Solano County.
CAUSE AREAS
WHEN
WHERE
Fairfield, CA 94533
DATE POSTED
December 23, 2021
SKILLS
GOOD FOR
N/A
REQUIREMENTS
N/A