The Treasurer shall have charge and custody of, and be responsible for all funds and securities of Badger Honor Flight.
Duties and Responsibilities:
The duties of the Badger Honor Flight [BHF] Treasurer include:
Acceptance & Payment of Funds
Shall receive and give receipts of monies due and payable to BHF from any sources including Homecoming Events at the
Record, copy and deposit all monies including cash and checks received by BHF, in the name of BHF in banks, trust companies, or other depositories as shall be selected in accordance with the provisions of Article VI of these Bylaws. This includes all online
Maintain physical records of all checks, invoices, etc. received by the
Payment of all invoices via check or bank card and route to Board Chairperson for second signature as required. Work with Vendors to make online payments where
Provide start-up cash for
Track receipt of all guardian fees received by flight. Follow up on fees not received. Ensure Honor Apps database is updated with the paid fees. Refund guardian fees as required, including correspondence to document
Attend check presentation events as
Attend or ensure volunteers are trained to use credit card equipment for purchase of merchandise and guardian
Ensure all donors receive Thank You letters for their
Advise Board on opportunities to responsibly invest funds, prepare for Board votes as
Recordkeeping of Funds
Reconcile bank statements
Track all BHF issued debit cards and ensure users are following BHF policies and procedures in the debit cards use. Track receipts for all expenses on bank
Be fluent in QuickBooks software and maintain software and written check register for accounting of all
Monthly/Annual Reporting and Tasks
Provide monthly reports to the Board regarding all funds and
Perform and/or contract annual audits of all funds and securities as required by the BHF
Assist Auditor on tax
Renew and pay fees for raffle
Submit forms for renewal of annual registration for WDFI Charitable
Provide list of memorials at family’s request as
Coordinate minimum twice-weekly mail pick-ups for receipts of checks for prompt deposit
Fill out and provide W-9 requests as needed
Ensure application for grants are reviewed and completed as needed
Attend all regular and special meetings of the Board of Directors, Flight Team and Volunteer meetings as required by the BHF Bylaws
Review insurance policies and work with insurance company for changes and/or additional riders for specific events. Keep insurance policy up to date
The Treasurer shall perform all duties incident to the office of Treasurer and other duties as may be assigned to him/her by the Chairperson or the Board
The above duties shall be performed by personal effort and/or by delegation and supervision of volunteers.
The Treasurer must display and have the following skill set:
Good interpersonal skills
Good writing skills
Attention to detail
Must be able to be Bonded
Person with Integrity
This position currently provides their own phone, laptop computer and printer along with internet access and the ability to store documentation. BHF utilizes Microsoft Office 365 and Adobe Acrobat Reader for daily tasks and communication.
BHF does not have a physical office, so daily support is provided remotely from the Board Member’s personal residence or office location.
Ability to travel on some flights as necessary.
Access to transportation for ability to travel to events, access to BHF storage, and other travel as needed.
This position is a volunteer, unpaid position requiring a 3-year commitment; 2 years as an active Board Member and up to 1 year in a support role to the new Board Member.
This position may be required to assist any Veteran on flight day. This may require him/her to meet the BHF guardian requirements.
Badger Honor Flight is a regional affiliate of the National Honor Flight Network. The purpose of the Honor Flight Network is to ensure that World War II, Korean War, Vietnam War and terminally ill veterans from any war have the opportunity to see the memorials that have been erected in their honor. Badger Honor Flight provides all amenities to the veterans, including all transportation and meals on the day of the flight. Everything is free to the veterans because of how much they have sacrificed for this great country already.
Badger Honor Flight (BHF) is a regional hub of the Honor Flight Network (r).
Badger Honor Flight is a non-profit organization created solely to honor America’s veterans for all their sacrifices and to transport our heroes to Washington, D.C. to visit and reflect at their memorials. Top priority is given to the senior veterans - World War II survivors, along with those other veterans who may be terminally ill. There are currently 140 hubs in 45 states. BHF is currently accepting and flying World War II, Korean, and Vietnam War-era veterans. To date we have flown 39 flights from Madison, WI to Washington D.C., and just surpassed our 3000th Veteran. BHF is a 100% volunteer-staffed organization.
Veterans & Military Families
We'll work with your schedule.
133 E. Lakeside StMADISON, WI53725
October 26, 2020
Reporting & Dashboards
The time commitment for this Board position is three years (two years as an active Board member, one year as a mentor)
For further information or to apply for this position, please email Tammi Alexander at firstname.lastname@example.org. Applicants have until November 8th, 2020, to submit their cover letter and resume.