Great Board opportunity with Badger Honor Flight - Treasurer

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Job Purpose:

The Treasurer shall have charge and custody of, and be responsible for all funds and securities of Badger Honor Flight.

Duties and Responsibilities:

The duties of the Badger Honor Flight [BHF] Treasurer include:

• Acceptance & Payment of Funds
  • Shall receive and give receipts of monies due and payable to BHF from any sources including Homecoming Events at the
  • Record, copy and deposit all monies including cash and checks received by BHF, in the name of BHF in banks, trust companies, or other depositories as shall be selected in accordance with the provisions of Article VI of these Bylaws. This includes all online
  • Maintain physical records of all checks, invoices, etc. received by the
  • Payment of all invoices via check or bank card and route to Board Chairperson for second signature as required. Work with Vendors to make online payments where
  • Provide start-up cash for
  • Track receipt of all guardian fees received by flight. Follow up on fees not received. Ensure Honor Apps database is updated with the paid fees. Refund guardian fees as required, including correspondence to document
  • Attend check presentation events as
  • Attend or ensure volunteers are trained to use credit card equipment for purchase of merchandise and guardian
  • Ensure all donors receive Thank You letters for their
  • Advise Board on opportunities to responsibly invest funds, prepare for Board votes as
• Recordkeeping of Funds
  • Reconcile bank statements
  • Track all BHF issued debit cards and ensure users are following BHF policies and procedures in the debit cards use. Track receipts for all expenses on bank
  • Be fluent in QuickBooks software and maintain software and written check register for accounting of all

• Monthly/Annual Reporting and Tasks
  • Provide monthly reports to the Board regarding all funds and
  • Perform and/or contract annual audits of all funds and securities as required by the BHF

• Assist Auditor on tax
• Renew and pay fees for raffle
• Submit forms for renewal of annual registration for WDFI Charitable
• Provide list of memorials at family’s request as

• Miscellaneous Duties
  • Coordinate minimum twice-weekly mail pick-ups for receipts of checks for prompt deposit
  • Fill out and provide W-9 requests as needed
  • Ensure application for grants are reviewed and completed as needed
  • Attend all regular and special meetings of the Board of Directors, Flight Team and Volunteer meetings as required by the BHF Bylaws
  • Review insurance policies and work with insurance company for changes and/or additional riders for specific events. Keep insurance policy up to date
  • The Treasurer shall perform all duties incident to the office of Treasurer and other duties as may be assigned to him/her by the Chairperson or the Board

The above duties shall be performed by personal effort and/or by delegation and supervision of volunteers.

Qualifications:

The Treasurer must display and have the following skill set:

• Good interpersonal skills
• Good writing skills
• Attention to detail
• Computer literate
• Organized
• Self-motivated
• Responsible
• Must be able to be Bonded
• Trustworthy
• Person with Integrity

Working Conditions:

This position currently provides their own phone, laptop computer and printer along with internet access and the ability to store documentation. BHF utilizes Microsoft Office 365 and Adobe Acrobat Reader for daily tasks and communication.

BHF does not have a physical office, so daily support is provided remotely from the Board Member’s personal residence or office location.

Ability to travel on some flights as necessary.

Access to transportation for ability to travel to events, access to BHF storage, and other travel as needed.

This position is a volunteer, unpaid position requiring a 3-year commitment; 2 years as an active Board Member and up to 1 year in a support role to the new Board Member.

Physical Requirements:

This position may be required to assist any Veteran on flight day. This may require him/her to meet the BHF guardian requirements.

Direct Reports:

The following positions report to this position:

· Corporate Fundraising

• Admin Assistant
• Grant Writer