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Great Director opportunity with Badger Honor Flight! Director of Administration

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  • 1 person is interested

Director of Administration

Position Purpose:

The Director of Administration for Badger Honor Flight is a three year term that has overall responsibility of maintaining the BHF Waitlist of Veterans and inviting those Veterans to fly with BHF on scheduled flights. This position also works with other Board members as needed, and appropriate, to contribute to special initiatives that engage our Veterans and Volunteers.

Duties and Responsibilities:

The Director of Administration is responsible for the following tasks:

  • Organize Veteran flight invitations by generating call files, training volunteers, and generating mail packets.
  • Oversee management of the BHF voicemail system to ensure messages are responded to in a timely
  • Oversee the retrieval of mail from the PO Box for distribution to the appropriate
  • Oversee the addition of all applications to the
  • Maintain the complete list of Veterans including those who have already flown, those who are scheduled to fly, and those on the
  • Oversee the collection of "Mail Call" for each Veteran flying with BHF
  • Create and maintain Standard Operating Procedures (SOPs) for relevant coverage
  • Attend monthly Board of Directors meeting, Flight Team meeting, and Volunteer meetings; and provide monthly committee report in advance of this


The Director of Administration must display the following skills:

  • Strong communication skills (verbal and written)
  • Proficiency in a variety of computer programs: Word, Excel, Powerpoint, Adobe Acrobat
  • Attention to detail
  • Time management
  • Organized
  • Self-motivated
  • Responsible
Working Conditions:

The BHF database is currently stored in an online application called HonorApps. Paper copies of all forms are stored at the Dane County Airport. BHF does not have a physical office, so daily support is provided remotely from a personal residence or office location.

BHF does not reimburse staff for airport parking or mileage. The time commitment for this position varies month to month and is greatest during the spring and fall flight seasons, specifically during the "flight invitation" phase. During this time, you may need to be available up 10-20 hours a week. Each Director is expected to attend the monthly Board and Volunteer meetings, engage in Badger Honor Flight activities, and other meetings as necessary.

This position currently provides their own phone, laptop computer and printer along with internet access and the ability to store documentation. BHF utilizes Microsoft Office 365 and Adobe Acrobat Reader for daily tasks and communication.

BHF does not have a physical office, so daily support is provided remotely from the Board Member’s personal residence or office location.

Ability to travel on some flights as necessary.

Access to transportation for ability to travel to events, access to BHF storage, and other travel as needed.

This position is a volunteer, unpaid position requiring a 3-year commitment; 2 years as an active Board Member and up to 1 year in a support role to the new Board Member.

P hysical Requirements:

This position may be required to assist any Veteran on flight day. This may require him/her to meet the BHF guardian requirements.

Direct Reports:

The following volunteer positions report to the Director of Administration:

  • Mail Call Team (2)
  • Voicemail Team (2)
  • Mail Box Team (1)
  • Wait List Manager (1)
  • Flight Callers (50+)
  • Flight Roster Managers (1 per flight)
  • Flight Paperwork Manager (1 per flight)
  • Data Entry Personnel (1 per flight)
  • M&I Form upload assistant (1)

2 More opportunities with BADGER HONOR FLIGHT



PO Box 258066, Madison, WI 53725, US

Mission Statement

Badger Honor Flight is a regional affiliate of the National Honor Flight Network. The purpose of the Honor Flight Network is to ensure that World War II, Korean War, Vietnam War and terminally ill veterans from any war have the opportunity to see the memorials that have been erected in their honor. Badger Honor Flight provides all amenities to the veterans, including all transportation and meals on the day of the flight. Everything is free to the veterans because of how much they have sacrificed for this great country already.


Badger Honor Flight (BHF) is a regional hub of the Honor Flight Network (r).

Badger Honor Flight is a non-profit organization created solely to honor America’s veterans for all their sacrifices and to transport our heroes to Washington, D.C. to visit and reflect at their memorials. Top priority is given to the senior veterans - World War II survivors, along with those other veterans who may be terminally ill. There are currently 140 hubs in 45 states. BHF is currently accepting and flying World War II, Korean, and Vietnam War-era veterans. To date we have flown 39 flights from Madison, WI to Washington D.C., and just surpassed our 3000th Veteran. BHF is a 100% volunteer-staffed organization.

Veterans & Military Families


We'll work with your schedule.


133 E. Lakeside StMADISON, WI 53725



  • Data Entry
  • Group Facilitation
  • Management
  • Resource Development / Management
  • Database Administration




  • If you wish to apply for this position, please email Tammi Alexander at secretary@badgerhonorflight.org. The deadline for applying for this position is November 8th, 2020. Thank you.

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