Position Title:Administrative Assistant

Reports to: Human Resource Specialist

Description of Position:

Administrative assistant responsibilities include providing administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. The admin job scope includes communicating via phone and email ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner.

Responsibilities

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Internet research abilities and strong communication skills are required.
• Prepare , modify an distribute documents including correspondence, reports, drafts, memos and emails
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the CEOs, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.
• Order office supplies
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors

Qualifications

• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficiency in MS Office