Volunteer Legal Division Administrative Assistant

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Role Summary

The Director Assistant manages and coordinates activities of the Director of Legal Services and Legal Team and supports communication and development functions. Conducts business in a professional manner and maintains positive, effective working relationships both internal and external.

Impact & Benefits

• Promote the safety of individuals and families through support of key administrative tasks related to the Legal Program.
• Contribute to the outcomes of the Legal Program as well as the mission of the agency.
• Activities and projects serving the Legal Team are appropriately planned, scheduled, communicated, and implemented to allow the highest level of involvement in and achievement by Legal Team staff.

• Responsive, highly efficient, can be relied upon by the Director of Legal Services
• Maintains effective communication
• Composes, transcribes, edits, and distributes senior-level correspondence
• Coordinates and schedules internal and external meetings
• Prepares materials and minutes for selected meetings
• Establishes and maintains filing systems and internal processes
• Assists with special projects and recordkeeping
• Maintains Legal Team calendars
• Performs other duties as assigned
• Maintains confidentiality regarding management of Legal Team information

• Educational background or interest in Organizational Management, and/or Leadership
• Prioritizes and plans work activities, uses time efficiently, and develops realistic action plans
• Demonstrates accuracy and thoroughness and monitors own work to ensure quality
• Identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
• Manages competing demands and is able to deal with frequent change, delays, or unexpected events
• Ability to work with diverse teams and clients to foster a culturally inclusive environment
• Must have own transportation

• 10-15 hours a week for a minimum of 6 months preferred
• Weekday, daytime availability required

• Attend Tubman’s five-part Volunteer/Intern Orientation and Training series
• Supervision provided by the Director of Legal Services