Project Lockdown: Executive Assistant

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The Executive Assistant is responsible for organizing communications and coordinating meetings for the Global Coordinator, who is the primary head of the project. Some duties will include responding to emails and phone calls in a timely manner, managing requests of the Global Coordinator, coordinating meetings with other positions at Project Lockdown, assisting the Global Coordinator with drafting communications for all Project Lockdown staff, taking minutes at all coordinator meetings (held on a weekly basis), and more.

Skills:

• Must have administrative experience or have a strong understanding of the role of an administrator

• Possess the ability to effectively manage a wide array of tasks, projects, and responsibilities

• Must demonstrate strong organizational skills (to respond to multiple messages and coordinate tasks/meetings for the Global Coordinator)

• Must have strong written and oral communication skills

• Possess strong interpersonal and teamwork skills

• Demonstrate familiarity with Slack, Trello, and Google apps or have the ability to learn new tools quickly

Expectations:

• Must be able to dedicate at least 8 hours per week to Project Lockdown (approximately an hour a day to respond to all communications)

• Respond to all communications/escalate matters to Global Coordinator in an organized and timely manner

• Coordinate and schedule meetings on Global Coordinator’s calendar as needed

• Must be able to attend coordinator meetings (held every Monday UTC 15:30-16:30), take notes, and upload the minutes to the Shared Drive after each meeting

If you are interested in this position and contributing to the goals of Project Lockdown, please tell us a little about yourself and why you are interested in volunteering with us!