Executive Assistant to the Executive Director

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Executive Team Member:

Company Description: (Permanent Affordable Housing Non-profit)

Urban Quality Living, Inc is a non-profit organization, dedicated to working with the poor and our homeless population in LA facing barriers to education, employment, and mental & health care services; because they cannot afford/lack the resources to acquire housing in their communities.

Urban Quality Living, Inc offers permanent supportive affordable housing services to the poor and homeless with a focus on trauma-informed care programs and services. This approach builds trust, hope, and confidence in our homeless population. Therefore encouraging their inclusion, social and economic participation in the community. This works to end their cycle of homelessness and lack of self-sufficiency.

Urban Quality Living, Inc., is now seeking an Executive Assistant to support our Executive Director:

In our mission to replacing hopelessness and isolation with hope and a sense of belonging for our poor and homeless population in and around Los Angeles.

As executive assistant, you will be working with the executive director in ensuring that Urban Quality Living, Inc., is meeting its goals and objectives as a non-profit organization as directed by the Board of Directors. Your drive, focus, and values will give support/help, organization, administrative and management controls to the operations of the executive operational team, legally, administratively, and financially. Thereby developing a strong and effective Urban Quality Living, Inc’s, executive management team that fully realizes its true organizational potential.

In addition to the standard roles and responsibilities of an Executive Assistant as briefly stated above, we are also looking for our Executive Assistant to be active advocates and ambassadors for Urban Quality Living, Inc., and fully engaged in identifying and securing the financial resources and partnerships necessary for Urban Quality Living, Inc., to advance its goals and mission.

• Understanding and knowledge of the work of non-profit/for profit organizations
• Excellent communication skills, both verbal and written,
• Ability to interact with a diverse set of peoples from various business and social backgrounds
• Minimum of two years experience in administrative/relevant role
• Strong organizational skills
• Computer literacy skills.
• Office management
• Decisive, innovative, able to act without guidance and flexible with the ability to compromise and strongly service oriented.

• Contact point among executives, employees, clients and other external partners
• Custodian of all organizational records
• Ensuring that accurate and sufficient documentation exists to meet legal requirements
• Take minutes during executive team meetings
• Timely distribution of materials such as agendas and meeting minutes.
• Reviewing, updating documents and ensuring all documents are safely stored and readily accessible.
• Ensures all rules and procedures’ of the organization are adhered to by everyone
• Oversee the performance of other clerical/admin staff/volunteers
• Manages orientations/maintain records of all executive team members’
• Prepares expense reports as necessary/required
• Manages the Executive Director’s calendars and set up meetings/providing personalized and timely support to executive members
• An active conduit for communication between the board & management
• Oversight of Urban Quality Living, Inc’s charitable registration status and the facilitation of all annual filings required by law.

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Excellent organizational and time management skills
• Familiarity with virtual working systems (e.g Google Meet, Zoom etc)
• Discretion and confidentiality