Secretary -Executive Board Member

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This is a volunteer leadership position working with the FFL Executive Board to provide input to goals and direction. The FFL board secretary is In charge of meeting governance and adherence to bylaws. Attends and records meeting minutes at monthly board and executive team meetings and maintains files and documents relating to the incorporation and registration of the nonprofit in local and state jurisdictions.

Secretary Responsibilities Include:

• Record meeting minutes at monthly board meetings.
• Attend and record meeting minutes at monthly executive team meetings.
  • Support executive team tasks which could include
    • Drafting of board meeting agenda
    • Drafting of executive team meeting agenda

• Maintain Farms For Life’s physical and online files and documents
• In charge of meeting governance and adherence to bylaws, documenting votes
• Responsible for maintaining files and documents relating to the incorporation and registration of the nonprofit in local and state jurisdictions
• *Collection of the mail from the Woodinville Post Office once a week.
  • If logistically a challenge for the volunteer, we can discuss other options for mail collection.

Estimated volunteer time: 10-12 hours/month

*On the topic of Meeting Minutes : The secretary is responsible for ensuring the minutes are an accurate reflection of the meeting. The minutes should include, at minimum:

• Time, date, and location of the meeting
• List of those present (and absent)
• List of discussed topics or agenda items
• List of reports discussed
• Motions presented and the results Completed minutes should be available for all board members to view.