Office Manager

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Plus One Foundation - a non-profit providing grants to children and adults with neurological disorders.

OFFICE MANAGER POSITION, Part-time 8-12 hours/week

Job Description :

To maintain and coordinate all office related tasks and provide support to Board members, volunteers and interns. Reports to the Executive Director.

Job Tasks and Essential Functions:

• Create and send agendas to Board members before meetings. Take minutes at Board meetings.
• Maintain email databases (Constant Contact) and coordinate mailings.
• Manage Google Drive folders and information. Provide access and information as requested.
• Compile grant requests and prepare information for Allocations Committee meetings. Track all approved grants. Send checks and letters to service providers and provide support to grant recipients throughout the process.
• Access bank information, enter transactions and reconcile with Quickbooks.
• Create, edit and print budget reports in Quickbooks as requested.
• Document and track all donations. Make bank deposits and ensure procedures for donor thank you processes are followed.
• Keep State and National Government record keeping up to date, ie taxes.
• Coordinate searches for interns and schedule interviews.
• Manage the general email account and respond to all requests in a timely manner.
• General maintenance of office files, order office supplies, buy stamps, send letters and packages, and general upkeep of office space.
• Coordinate communication with volunteers who do mailings, thank you letters, birthday cards etc.
• Create general flyers, signage and posters as necessary.
• Update information on Plus One website (Weebly, user-friendly platform)
• Provide support for special events as necessary, with expectations established ahead of time.
• Provide support to Executive Director as necessary.

Preferred Skills, Abilities & Knowledge :

• Administrative and/or clerical experience required
• Organized, quick follow through, quick typing and accuracy
• Friendly, excellent customer service and works well in a team setting
• Professional demeanor and able to interact with various stakeholders (Board of Directors, Executive Director, donors, grant recipients, providers, etc)
• Experience in or knowledge of working with people with disabilities
• Ability to take direction and multi-task various operations and events
• Computer skills required - internet, e-mail platforms (Yahoo & Google)
• Proficiency preferred in Word, Excel, Google Drive, Yahoo email
• Experience with Quickbooks, Constant Contact, Photoshop, and/or Weebly a plus

Schedule & Terms:

• Office hours are flexible, not required to be on site for all hours
• Contract position, not employee status, no benefits, $15-20/hr

Location :

Plus One has an office located in South Lake Union. Visit PlusOneFoundation.org for more information about our organization

Contact:

E-mail cover letter and resume to connect@PlusOneFoundation.org