Volunteer Project Coordinator

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Volunteer Project Coordinator Description

Primary: The Volunteer Project Coordinator at the direction of and in collaboration with the Board of Directors and Organization Coordinator will oversee project functions, provide direction to, coordination of, and consultation with project volunteers, project stakeholders, board members, and the public to:

Strengthen public or private projects, involve a community of supporters as described in the duties outlined below.

Secondary: The Volunteer Project Coordinator is responsible for managing a project while working within an unstructured environment

Volunteer Duties and Responsibilities can include any of the following and other duties may be assigned as appropriate.

• Develop, promote, and maintain a wide range of volunteer/staff opportunities within the project assigned
• Survey volunteers/staff regularly to assess needs for volunteer/staff assistance as it relates to the project.
• Maintain Volunteer Service Descriptions for each volunteer assignment for the project.
• Ensure volunteers are supported in the various areas of operations of the project, special events, development, and marketing/communications
• Recommend the most efficient use of volunteers, appropriate volunteer/supervisory mix, and future workforce needs to support volunteer project operations
• Conduct and/or arrange for volunteer/staff orientation and training as it relates to the project.
• Schedule all volunteer/staff activity as it relates to the project.
• Organize and participate in volunteer/staff recognition programs and special events
• Evaluate all aspects of volunteer programs to ensure effectiveness and to recommend/implement changes as appropriate
• Maintain accurate records and provide timely statistical and activity reports on all volunteer participation
• Recruit, interview, and place applicants for volunteer work
• Host and attend recruiting events within the communities to attract qualified candidates
• Work with Marketing and Public Relations and professional associations to publicize opportunities for volunteers
• Develop and maintain relationships with other volunteer organizations within the area
• Provide ongoing support and guidance for project volunteers
• Act as a single point of contact for communications for your project
• Confer with volunteers to resolve grievances and promote cooperation and interest
• Create and distribute various communications and publications as it relates to the project
• Facilitate distribution of information relevant to volunteers
• Attend Board meetings in an advisory role as needed
• Provide advice and direction to the Board
• Assist Board in acquiring funding of volunteer related events, as necessary
• Remain current in general office technology
• Train volunteers to use office and specialized equipment when appropriate

Qualifications

To be successful, an individual must be able to perform each volunteer duty satisfactorily.

• Education and Experience Possess a bachelor’s degree.
• Have job-related experience, such as working in a non-profit, managing volunteer programs, leading teams and/or organizations.
• Knowledge of management principles and evaluation techniques related to programs that involve a cadre of volunteers

Skills

• Proficient in basic computer applications, such as word processing, spreadsheets, and internet usage
• Record keeping skills (for admissions and marketing)
• Organization and planning skills

Capabilities

• Demonstrated capability to conduct one’s self in a calm and professional demeanor when dealing with a diverse public and/or with difficult situations
• Demonstrated capability to effectively communicate orally and in writing
• Ability to work well with a diverse group of staff and volunteers
• Willingness to adjust hours to accommodate the needs of the role
• Ability to effectively manage a wide array of tasks, projects, and responsibilities
• Ability to work productively in an unstructured environment

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