Event Coordinator

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Job Description

Position Title: Event Coordinator

Position Summary: Supports the success of the fundraising and awareness events. Works with staff and volunteer leadership to assist with planning, coordinating, and implementing events designed to raise funds for and to promote community awareness of Safe Place for Pets programs and services. Reports directly to the Chair of the Marketing and Events Committee. Responsible for proactively seeking out events that would be successful for our demographic and supporters, while implementing event details to meet an established fundraising or attendance goal.

Tasks include:

• Assists with planning, implementation, and production of fundraising events including vendor relationships, budgets, and event logistics.
• Discuss the budget and expectations with the Marketing & Events Committee Chair and Executive Director.
• Oversee each phase of each event to ensure they run smoothly.
• Debrief events with the involved team to evaluate what improvements could be made, what tactics were useful, will this event be done in the future.. etc.
• Communicate with Social Media Coordinator to plan event marketing tactics for upcoming and ongoing events.
• Communicate with the Volunteer Coordinator to schedule volunteer set up, clean up, and event ambassadors for the day of the event(s).
• Communicate with Website Coordinator to ensure that events are properly advertised on the website calendar/events page, as well as other pages as needed.
• Communicate with the Executive Director and Treasurer to make sure all vendor invoices are paid promptly.
• Attend Event and Fundraising Committee meetings monthly.
• Turn all hours worked into Volunteer Coordinator. An email will be sent monthly asking for hours.