This is an unpaid volunteer position on the Board of Directors.
The Board Secretary is responsible for ensuring that accurate and sufficient documentation exists to meet legal requirements and to enable authorized persons to determine when, how, and by whom the board's business was conducted. In order to fulfill these responsibilities, the Secretary records minutes of meetings, requests feedback to ensure their accuracy, provides availability, proposes policies and practices and performs other duties as the need arises. The Secretary is both a Board member and an Officer of VPIA.
The secretary maintains records of official meetings and is custodian of corporate records and official filings, coordinates Board communication, works with the Chairperson to prepare Agendas for Board meetings, and functions as parliamentarian at meetings.
Specific responsibilities include:
Ensure that accurate minutes of meetings are taken and approved.
As custodian of records, ensure that the records of the organization are maintained as required by law and made available when required by authorized persons. These records may include founding documents, (eg. letters, patents, articles of incorporation), lists of directors, board and committee meeting minutes, financial reports, and other official records.
Maintain official records of members of the Board.
Make available an up-to-date copy of the bylaws as needed for meetings.
Manage the schedule of Board meetings and ensures that proper notification is given to Board members and guests as specified in the bylaws.
Manage the general correspondence of the Board of Directors except as such correspondence is assigned to others.
Assist the Chairperson with preparation of agendas for Board and Executive Committee meetings.
If designated by the Board of Directors, the Secretary may be authorized or required to sign or countersign cheques, correspondence, applications, reports, contracts or other documents on behalf of organization.
Function as the registered agent with respect to the laws of the jurisdiction, i.e., the person upon whom legal notice to the corporation is served, and who is responsible for ensuring that documents necessary to maintain the corporation are filed, e.g., roster of directors, and corporate address changes.
The Board Secretary will demonstrate a range of experience in the not-for-profit sector and knowledge of how organizations operate. The Secretary must be able to exercise good judgment and discretion in determining what to record and what to omit from official records.
Mastery of word processing technology is a must; familiarity with the Google Suite of products is a plus. Strong interpersonal skills, with excellent verbal and written skills; attention to detail; and follow-through are very important for this role. The Board Secretary must be a self-starter who can juggle multiple priorities and function well without a formal work structure.
VPIA is a non-profit organization founded in 2013 at the request of the founders of The Virtues ProjectTM (www.virtuesproject.com). VPIA operates in service of The Virtues Project to protect the integrity of the body of work, to grow, strengthen and expand its reach, and to ensure its sustainability. The Virtues Project International Association (VPIA) is not affiliated with any religious organization.
If you are interested in this role please follow this link to our Volunteer Application Form: https://docs.google.com/forms/d/e/1FAIpQLSc9DeArdFRSqU9G5ukJJel7npJXy_JcPxcck3tUZqWTtM1yyw/viewform?c=0&w=1
412 Brookpark Drive SW, Calgary, Alberta 54475, CA
Virtues Project International Association protects, supports and advances the mission and vision of The Virtues Project.™. The Virtues Project™ unites and elevates humanity by awakening virtues, the gifts of character, through the practice of five simple strategies.
Canadian Non-profit Organization established in 2013. Board of Directors, all volunteers are working to grow a global organization that began in 1991 as a grassroots movement.
The Virtues Project is a global grassroots initiative to inspire the practice of virtues in everyday life. The Project is sparking a global revolution of kindness, justice, and integrity in more than 100 countries through its facilitators and Virtues Connections.
The Virtues Project empowers individuals to live more authentic meaningful lives, families to raise children of compassion and integrity, educators to create safe, caring, and high performing learning communities, and leaders to encourage excellence and ethics in the work place. It has inspired and mobilized people worldwide to commit acts of service and generosity, to heal violence with virtues.
The Five Virtues Strategies of The Virtues Project awaken the gifts of character, through inspiring programs, books, and materials that help us to remember who we really are and to live by our highest values.
Children & Youth
We'll work with your schedule.
This is a Virtual Opportunity, with no fixed address.