Executive Assistant to the Executive Director

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Overview: Our nonprofit is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Executive Director. The successful candidate will play a crucial role in ensuring the smooth operation of the executive office, managing tasks efficiently, and contributing to the overall success of our organization.

Key Responsibilities:

1. Calendar Management:
• Schedule and coordinate meetings, appointments, and events for the Executive Director.
• Ensure the Executive Director is well-prepared for meetings with necessary documents and information.
2. Communication:
• Manage and prioritize emails, phone calls, and other communications on behalf of the Executive Director.
• Draft and proofread correspondence, reports, and presentations.
3. Travel Coordination:
• Make travel arrangements, including booking flights, accommodations, and transportation, as needed.
4. Office Management:
• This is a virtual environment
• Order and manage office supplies.
5. Documentation and Filing:
• Create and maintain organized filing systems for important documents and records.
• Assist in preparing reports, presentations, and proposals.
6. Meeting Support:
• Attend and document key meetings, take minutes, and follow up on action items.
7. Project Assistance:
• Provide administrative support for various projects initiated by the Executive Director.
8. Stakeholder Engagement:
• Build and maintain positive relationships with internal and external stakeholders.

Qualifications:

• Proven experience as an executive assistant or in a similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite and other relevant software.
• Discretion and confidentiality in handling sensitive information.
• Ability to multitask and prioritize tasks effectively.
• High level of attention to detail.

Education and Experience:

• Bachelor's degree in business administration, management, or 2-4 years of relevant work experience in a similar role
• Previous experience in a nonprofit organization is a plus.

How to Apply: Interested candidates should submit their resume, a cover letter, and at least two professional references to pauletha@kindgirlsmentorprogram.org by December 30th. Please include "Executive Assistant Application" in the subject line.

K.I.N.D. Girls Mentoring Program is an equal opportunity organization. We encourage candidates of all backgrounds to apply.

[This role operates on a volunteer basis, with occasional stipends provided.]