Office Assistant

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Job Brief

The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

• Organize office and assist associates in ways that optimize procedures
• Sort and distribute communications in a timely manner
• Light housekeeping tasks including, but not limited to cleaning Main level restroom, taking out trash, vacuuming/mopping floors, dusting in the Main area and the hallways.
• Schedule and plan meetings and appointments
• Monitor level of supplies and handle shortages
• Coordinate with other departments to ensure compliance with established policies
• Maintain trusting relationships with suppliers, customers and colleagues
• Perform receptionist duties, when needed
• Assist the Executive Board with everyday tasks, as instructed

Requirements

• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office, will train the right candidate