Pieces of Hope Auction Chair

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Committee Objective: Solicit items for the silent & live auctions at the event. Set up the
auction at the event.
Solicitation Goal: 5-8 live auction items, min value of $750/ each; 60 silent auction lots, min
value (individually or grouped) of $50/ each; Total approximate value of items - $14,000 to raise
approximately $9,000

ROLES AND RESPONSIBILITIES:
▪ Recruit committee members who are not shy about asking for auction items.
▪ Create a list of auction donors, delegate assignments as to who will contact and follow-up.
Use a tracking form to help keep communication open between committee members.
o Work with the staff partner to ensure consistent procedures for obtaining and
tracking auction items.

▪ Solicit appropriate quantity of items to be auctioned in order to meet budgetary goals.
▪ Ensure all auction items have an image, title, and detailed description entered in website.
Compile auction packages at least two weeks before the event, complete with descriptions
and minimum bid amounts. Give the Event Chair a copy of the information so that it may be
printed in the auction booklet.
▪ Coordinate with the Event Chair on location and display of items: consider lighting, tables,
and signs during the auctions.
▪ Coordinate with Event Chair on signs needed for auction areas.
▪ Attend and work the event. (You will receive free admission.)

Oversee all aspects of the silent and live auctions, including following the set
check-out plan.

▪ Assist the staff in writing thank you letters to the auction donors after the event.