Executive Assistant

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The West End Museum is a nonprofit neighborhood museum located next to North Station in Downtown Boston. The museum has a small office staff of volunteers: Executive Director, Bookkeeper, Volunteer Coordinator, etc. and keeping on schedule, completing detailed tasks and data entry are very important to everything running smoothly. The Executive Assistant will collaborate weekly with the Executive Director and other office assistants on all the administrative aspects of running a nonprofit museum.

While the weekly hours are few, this position requires an ongoing and consistent presence on the administrative staff. It is best suited for someone who is planning to stay in the Boston area for at least a year.

Tasks:
-Prepare various written materials for the museum director
-Prepare spreadsheets and data visualization as required by the museum director
-Schedule meetings between the museum director and museum staff
-Manage museum and museum director's calendars
-Process membership applications
-Send out membership cards and membership renewal notices


Skills:

- Highly organized
-Able to meet Deadlines
-Able to work well both individually and on a team
- Able to organize an office for multi-use
-An interest in the history of The West End is a plus
-Able to use Microsoft Office and an understanding of spreadsheets
-Professional email and letter writing skills
-Office management skills
-Ability to streamline and simplify Google Drive