Administrative Assistant/Secretary

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Category: Clerical

Bloomfield College is seeking an innovated, highly motivated and driven Administrative Assistant/Secretary. This position provides administrative level secretarial and clerical service to students and staff within the Office of Residential Education & Housing. Performing as a general office organizer, this position provides secretarial support throughout the office. The Administrative Assistant will have primary contact with residents at the front desk. The primary responsibilities include answering the front desk phone, general housing-related questions, handing out forms to residents, completing necessary paperwork for the front desk, checking out equipment at the front desk and serving as a resource to the residents and visitors of the building. This position may also include sorting mail, assisting with student concerns, and maintaining an inviting office environment.

Duties/Responsibilities:

- Confidentiality: The ability to maintain and handle highly sensitive and confidential information.

- Organization: Capability to prioritize through paperwork and technology.

- Skills: Strong communication, written, verbal and computer skills.

- Office Etiquette: Ability to work in a team environment and maintain a pleasant disposition.

- Office Projects/Tasks: The ability to efficiently and effectively handle simultaneous projects and tasks.

Qualifications: This position requires at least one to three years’ experience working as an Administrative Assistant, Secretary or in a Clerical Setting. Excellent written and verbal communication, organization, customer service problem solving skills and supervisory skills with a commitment to student development. Candidate must have expertise in advising of diverse student groups and working with minority, non-traditional and international students. Individuals who are able to work in a continuously changing organization and are highly motivated are best suited for this position.