Administrative Assistant

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Grow with SJEI by providing much needed support while developing and honing your professional skills. By joining our select group of diverse, skilled, and committed team members you will help us continue to lay the foundation of SJEI and work to champion social and environmental justice, through our mission by bridging resources with innovation to engineer solutions that target the meaningful involvement of people for the common good.

ADMINITRATIVE ASSISTANT

As an Administrative Assistant Volunteer, you will perform various administrative tasks, including answering emails, scheduling meetings and making travel arrangements, cloud file organization, and more. For this role, a strong Internet connection is required, along with experience using communication tools like MS Teams.

RESPONSIBILITIES

• Respond to emails and phone calls
• Schedule meetings
• Book travel and accommodations
• Manage a contact list
• Prepare spreadsheets and keep online records
• Organize managers’ calendars
• Perform market research
• Create presentations, as assigned
• Address volunteer’s administrative queries
• Other responsibilities as needed to ensure the success of the organization

REQUIREMENTS

• Proven experience with a minimum of three (3) years as a Administrative Assistant or relevant role
• Familiarity with current technologies, like desktop sharing, cloud services and VoIP
• Experience with word-processing software and spreadsheets (e.g. MS Office)
• Knowledge of online calendars and scheduling (e.g. Outlook Calendar)
• Excellent phone, email and instant messaging communication skills
• Excellent time management skills
• Solid organizational skills

TIME COMMITMENT

· One (1) year commitment

· At least five (5) hours per week

QUALIFICATIONS

Associates's degree in Business, Business Administration, English, Marketing, Advertising or similar field.

COMPETENCIES

ORGANIZATIONAL COMPETENCIES

Commitment to Ethical Standards - serve as faithful agents of the organization. Avoid deceptive acts. Conduct themselves honorably, responsibly, ethically, and lawfully.

ROLE SPECIFIC COMPETENCIES

Achieving Results - sets clear, well-defined desired outcomes for work activity and tracks progress; demonstrates a strong sense of urgency and persistence about accomplishing them

Communication - demonstrates the ability to convey thoughts, ideas, and concepts clearly in writing and orally

Independence/Initiative - evaluates, selects, and acts on various methods and strategies to meet goals and objectives, even if objectives aren’t clearly defined

Planning - establishes plans that break complex projects into their component parts, each with its own timeline; organizes work into processes.